What are the responsibilities and job description for the Telecommunications Tower Construction Administrative Assistant position at Tower Systems, Inc.?
Telecommunications Tower Construction Administrative Assistant
Job Summary
The Administrative Assistant provides administrative and clerical support to ensure the office runs efficiently. This role supports managers, employees, and visitors by handling a variety of organizational, communication, scheduling, and administrative tasks.
Key Responsibilities
- Answer and direct phone calls, emails, and other correspondence.
- Schedule appointments, meetings, and maintain calendars.
- Prepare, edit, and distribute documents, reports, and presentations.
- Organize and maintain filing systems, both electronic and paper.
- Coordinate travel arrangements, accommodations, and itineraries.
- Order and maintain office supplies and equipment.
- Assist with data entry, recordkeeping, and database management.
- Greet visitors and provide general administrative support.
- Manage incoming and outgoing mail and deliveries.
- Support special projects and events as assigned.
- Maintain confidentiality of sensitive information.
- Assist with expense reports, invoices, and basic bookkeeping tasks when required.
Required Qualifications
- High school diploma or equivalent; associate degree preferred.
- Proven experience in an administrative, clerical, or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy.
- Ability to multitask and prioritize competing responsibilities.
- Professional demeanor and customer service skills.
Preferred Qualifications
- Experience with office management software and databases.
- Familiarity with scheduling and project management tools.
- Experience supporting multiple departments or executives.
Key Competencies
- Organization and planning
- Communication skills
- Problem-solving
- Time management
- Adaptability
- Teamwork and collaboration
- Professionalism and discretion
Working Conditions
- Office environment. Business attire.
- Standard business hours, Monday through Friday, 8:00 AM to 5:00 PM EST, with occasional overtime as needed.
- May require prolonged periods of sitting, computer work, and phone communication.
What We Offer
- Benefits: Health, dental, vision insurance, and paid time off.
- Work Environment: A collaborative, professional office culture.
- Career Growth: Opportunities to further specialize in Operations, Safety, or Project Management.
About Us
We have been a family-owned business for 51 years, committed to integrity, hard work, and long-term relationships with our employees and customers. Our team values reliability, teamwork, and a strong commitment to doing the job right.
Salary
Based on experience and references.
Reports To: The Vice President and Division Manager
Employment Type: Full-Time
Location: Winter Park, FL. This is not a remote position.
Tower Systems is an equal opportunity employer.