What are the responsibilities and job description for the Administrative Assistant position at Toward Maximum Independence?
Director of Human ResourcesAre you ready to Transform Lives! Join us and help empower adults with developmental disabilities!Work Schedule: Monday thru Friday 8am-4pmCompensation: $23-$25 per hour dependent on experiencePrimary Location: TemeculaTMI’s Primary PurposeTMI is dedicated to assisting children and adults with intellectual and/or developmental disabilities live, work, and participate in their community. Employees have the rewarding opportunity to support our clients in their daily lives and help them achieve full inclusion within their community. TMI believes the three cornerstones of a strong life foundation include living as independently as possible, real work for real pay, and a safe and caring home. Join the TMI family and experience the gratification that comes from helping others live a fulfilling life they love!Job Specific Essential DutiesGreet visitors entering reception cordially and direct them to appropriate department.Answer phone calls politely and efficiently respond to administrative requests from clients, vendors, and employees.Troubleshoots customer service-related inquiries.Provides general administrative support to the CEO, COO, and DAS.Sort and distribute incoming letters, invoices, and notifications. Assist with organization and distribution of paychecks, incoming packages and postage.Possess a detail-oriented mindset and talent for conscientious administration.Consistently maintain exemplary interpersonal relations.Ability to work in a fast-paced environment and maintain a sense of urgency.Assists with the preparation of event briefing material.Administers the emergency notification alarm in the event of an emergency. Organizes TMI’s monthly calendar and distributes to employees.Orders and schedules supplies, e-gift cards, flower deliveries, cake deliveries, etc., as requested. Assists with organizing and scheduling departmental projects and activities. Performs a variety of clerical duties, including scanning, faxing, copying, typing, emailing, etc.Perform tasks as necessary to facilitate the smooth administration of TMI’s business.Assists with special projects and activities as directed by supervisor. Tracks and maintains inventory of merchandise and emergency supplies.Provides assistance with scheduling and recordkeeping of office maintenance. Assist with departmental filing as needed. Creates and distributes extension numbers, keys, and ID badges to new staff.Support TMI sponsored events.Benefits*Employer-sponsored Medical, Vision, and Dental InsuranceGenerous 401(k) Employer MatchAccrued Sick & Vacation Hours, along with Years of Service Pay, and Paid HolidaysEmployee discount program (discounts at the SD Zoo, Legoland, dining, gyms, and so much more!)Wellness Program with Prize-Winning Monthly ChallengesQuarterly Opportunity DrawsMileage Reimbursement – if applicableEmployee Assistance ProgramMinimum Experience and QualificationsHigh School diploma or GED. Associate’s degree, preferred Two (2) years in administration and three (3) years in computers working with Microsoft Office software Word processing of 85 WPM, perferred Bilingual (Spanish) and/or American Sign Language, preferred Apply to learn more!
Salary : $23 - $25