Assistant Safety Manager

Job Description Summary:

Reports directly to the Maritime Safety Manager (Government Operations). The Assistant MSM supports all department safety programs, tracks regulatory and SQEMM compliance, completes contract deliverables, issues fleet communications, and responds to fleet inquiries. This role supports Safety Manager communications with vessel leadership and internal departments. The ASMS is expected to act with a high degree of discretion, have thorough organizational skills, and a working knowledge of the maritime industry.

Essential Duties and Responsibilities include the following & other duties may be assigned:

• Organize and maintain electronic files in NSE for all TOTE Services operated vessels.
• Prepare and format regulatory and contract deliverables and supporting documentation for executive and customer review.
• Ensure thorough knowledge of safety management systems and assist assigned fleet with understanding of policies and procedures.
• Track and maintain the status of vessel findings, non-conformities, and corrective actions in NSE and send follow-up reminders to responsible parties.
• Track and maintain company specific required submittals for assigned fleet and send follow-up to vessels with action items outstanding.
• Monitor safety meeting records from vessels and compile key themes or action items for the Safety Manager's review. Send follow-up to vessels with action items outstanding.
• Support weather monitoring processes and assist in coordinating Heavy Weather Advisory Team (HWAT) conference calls, including scheduling and documentation.
• Monitor certificate expiration dates and regulatory filing deadlines; alert the MSM in advance of approaching due dates.
• Assist with annual MARAD Safety Survey checklists onboard contract vessels.
• Research and compile summaries of new or updated USCG, ABS, and environmental regulations as directed.
• Assist with preparing the HSQE department's annual budget inputs and tracking expenditures.
• Supports safety equipment compliance and registration for the assigned fleet.
• This position requires travel and remote work while on assignment to vessels and offices outside of the Jacksonville area.

SUPERVISORY RESPONSIBILITIES:

No direct supervisory responsibilities, however, management of fleet relationships are essential. Those responsibilities include training, employee planning, and addressing complaints or hazard analysis through risk mitigation. 

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to comprehend, apply and discuss regulatory implementation/guidance of both USCG & ABS. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• A combination of knowledge and experience pertaining to ship operations and fleet maintenance management.
• Experience operating in Nautical Systems Enterprise (NSE), particularly Maintenance and HSQE module, is preferred. 
• A bachelor’s degree related to Maritime operations or 5 years of work experience in the maritime industry is required.

CERTIFICATES, LICENSES, REGISTRATIONS:

Merchant Mariner Credential preferred.

OTHER ESSENTIAL SKILLS and ABILITIES:

• Enhance executive discussions on all safety & security matters; enhance executive team’s ability to provide guidance and establish policies. Ability to multi-task; lead beyond one item at a time. Provide guidance & leadership; ensure taskers and project timelines are established.
• Ability to communicate and perform task(s) in a team concept is critical. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, crewmembers, customers, and the general public.
• Knowledge of Environmental regulations from formal training and shipboard programs.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, risk of electrical shock and toxic vapors.

Must travel to perform various duties to include ship visits & inspections (possible audit duties). Perform these duties acknowledging the possible dangers onboard vessels such as safely maneuvering throughout vessel(s) – i.e. ladders/staircases.

The noise level in the work environment is usually moderate. However, noise level exposure can increase during visits to the vessels. Proper PPE must be worn.