Manager of Safety and Compliance

Summary

The Safety/ Compliance Manager is responsible for the implementation and improvement of safety and compliance objectives at TOTE Maritime Puerto Rico. Responsibilities include overall administration and implementation of the group’s objectives in conjunction with organizational goals, objectives and regulatory requirements.

This position is also responsible for ensuring TOTE Maritime Puerto Rico meets requirements and continually improves the Integrated Management System (IMS) covering Quality (ISO 9001), Environment (ISO 14001), Health & Safety (ISO 45001), Corporate Responsibility (MVO 8000) and Compliance (ISO 37301) Management Systems by monitoring, reviewing and evaluating these systems.

Main Duties and Responsibilities

• Lead the organization in implementation of new safety strategies designed to eliminate injury.

• Management responsibility for auditing Stevedore contractors to TOTE Maritime Puerto Rico and TOTE, Inc. safety initiatives designed to eliminate injuries.

• Management responsibility for the services and activities of Record Retention.

• Promote a safety culture within the organization by training employees on safety topics, planning, reward and recognition of safety achievements and publicizing safety goals, targets and initiatives.

• Communicate and document compliance resolutions on matters relating to safety.

• Ensure all personnel involved with Safety are adequately trained to fulfill their assigned responsibility and plan for training as needed. Develop and record training requirements and roles required to be trained.

• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned functional areas related to Safety/Compliance.

• Develop, administrate and control of TOTE Maritime Puerto Rico’s annual Plan for Safety financial commitments and ensure that expenditures and funds are managed appropriately.

• Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to area of assignment; incorporate new developments as appropriate.

• Coordinate with Saltchuk and TOTE, Inc. on organization-wide Safety/Compliance Programs.

• Directly supervise non-supervisory employees. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving issues.

• Attend, lead, and direct BCP requirements. To include port coordination calls, TSI vessel coordination, organization-wide BCP developments, and communication to and in the organization.

• Develop and maintain programs to enable TOTE to comply with IMS programs.

• Prepares high-quality reports, updates, and presentations for senior leadership, the compliance committee, and other governance bodies.

• Collaborates with cross-functional leaders to integrate compliance priorities into broader business operations and strategy.

• Acts as a trusted advisor to leadership and a role model for ethical behavior across the organization.

• Performs other duties as assigned or as necessary.

Qualifications

• Bachelor’s degree in safety and compliance discipline preferred. Five or more years of maritime or vessel experience preferred.

• Understanding of marine transportation and marine terminal operations preferred.

• Excellent verbal and written communication skills; ability to communicate effectively with and influence employees at all levels.

• Ability to travel as needed to effectively facilitate duties.

• Knowledge of applicable legal and other requirements.

• Ability to manage multiple concurrent projects.

• Computer literate, with the ability to utilize standard software applications and proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint, Origami, Visio and Excel).

• Ability to conduct safety audits to ensure compliance with regulations.

• Possess good judgment, problem-solving and decision-making skills, and integrity.

• Strong leadership, organizational, interpersonal, analytical, and critical-thinking skills.

• Advise and teach to prepare others for effective job performance.

Physical Requirements of the Position

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Visual Requirements of the Position

• Visual requirement equal to that for clerical administrative whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, etc.