What are the responsibilities and job description for the Executive Assistant II position at Totally Joined For Achieving Collaborative Techniques, LLC?
Executive Assistant II
U.S. Department of State – Bureau of Consular Affairs, Passport Services (CA/PPT)
Washington, DC | Primarily Onsite | Full-Time | Active Clearance
Primary Duty Location: SA-17, 600 19th Street NW, Washington, DC
About Us
Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.
About this Position
TJFACT is seeking an experienced Executive Assistant II to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.
This position performs specialized administrative and professional-level support requiring independent judgment, initiative, and tact. Responsibilities include project and financial monitoring, complex briefing and report preparation, administrative coordination, project support, event planning, and other executive-level administrative activities.
Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.
Key Responsibilities
- Perform specialized administrative support activities of a non-routine and non-repetitive nature.
- Monitor projects and financial activities for members of the assigned functional unit.
- Perform formal and informal professional-level assignments requiring independent judgment, initiative, and tact.
- Determine appropriate methods for collecting, organizing, and analyzing information for assigned projects.
- Prepare complex briefings, reports, and related executive-level materials.
- Coordinate administrative activities within secretarial and clerical support functions.
- Prepare reports and develop recommendations for appropriate action.
- Support project administration and track activities through completion.
- Coordinate event planning and associated administrative and logistical requirements.
- Support office relocation planning and other special administrative projects as assigned.
Required Qualifications
- Bachelor’s degree with a minimum of six (6) years of experience, or a minimum of ten (10) years of experience.
- Demonstrated experience providing specialized administrative or executive-level support.
- Experience supporting projects, reports, briefings, and administrative coordination.
- Ability to exercise independent judgment, initiative, discretion, and tact.
- Strong organizational, analytical, written, and verbal communication skills.
- Ability to manage multiple complex assignments and priorities.
- Active security clearance required.
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Paid Time Off
- Paid Holidays
- Short-Term and Long-Term Disability Insurance
- Employee Assistance Program (EAP)
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.