What are the responsibilities and job description for the Housing & Travel Administrative Assistant position at Total Turf Golf Services?
Company Overview
A Certified Golf Course Builder through the GCBAA since 1998, the name Total Turf Golf Services has become synonymous with excellence in the golf industry. With office locations in Huntingdon Valley, PA, Fraser, CO and Jacksonville Beach, FL, Total Turf Golf Services specializes in Golf Course Construction, Renovation and Restoration throughout the United States. Our company was built on the Core Values of Integrity, Quality, Safety and Care. To learn more, please visit www.totalturfgolfservices.com
Position Overview
We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to support our Housing & Travel Coordinator. This full-time, in-office position involves assisting with employee housing arrangements, travel reservations, spreadsheet management, data entry, and daily administrative responsibilities. The ideal candidate is a strong communicator, comfortable working with Microsoft Excel and Outlook, and capable of managing multiple tasks in a fast-paced office environment.
Job Responsibilities
- Provide daily administrative and operational support to the Housing & Travel Coordinator.
- Assist with coordinating and booking employee housing accommodations for projects across the country.
- Assist with arranging employee travel logistics, including flights, rental vehicles, and travel itineraries.
- Maintain accurate and up-to-date housing assignments, travel schedules, reservations, and employee records.
- Maintain and update Excel spreadsheets, perform accurate data entry, and manage email correspondence using Microsoft Outlook.
- Receive, document, and coordinate employee housing maintenance requests, working with property managers, landlords, and service providers to resolve issues.
- Assist with resolving housing and travel-related questions, scheduling changes, and unexpected issues as they arise.
- Communicate professionally with field employees, vendors, and internal departments regarding housing and travel arrangements.
- Perform additional administrative and coordination duties as assigned.
Requirements
- Previous administrative or office experience preferred.
- Experience with travel coordination, hospitality, or property management is a plus.
- High school diploma or equivalent required; bachelor’s degree preferred.
- Proficiency in Microsoft Excel and Outlook required.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize assignments.
- Strong computer and data entry skills.
- Ability to work independently while supporting a team.
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person