What are the responsibilities and job description for the HR Coordinator position at Total Site Solutions?
HR Coordinator
Reports To: Chief People Officer (CPO)
About Us:
TSS designs, deploys, equips, and manages data centers and other technology environments for enterprise companies, colocation providers, and technology partners. As data demand accelerates, today’s IT environments must be responsive, scalable, and built for constant evolution. We value initiative, creativity, and problem-solving, and there is tremendous opportunity to grow with TSS as we expand our team and service offerings.
We deliver integrated solutions across the entire data center lifecycle, reducing risk, complexity, and cost. Whether supporting a single rack, a high-density modular environment, or a full-scale purpose-built data center, we help our customers design, build, operate, maintain, relocate, refresh, and support mission-critical systems.
Vision:
To be the most trusted AI and high-performance computing data center services and integration provider in the market.
Mission:
To deliver complex technology solutions fueled by continuous improvement and expertise. Our responsive team ensures reliability, flexibility, and scalability while building trusted partnerships through superior service.
Role Purpose:
The HR Coordinator supports daily HR operations and serves as a key administrative partner to the Chief People Officer and HR team. This role focuses on onboarding, offboarding, HRIS data accuracy, employee support, process coordination, and general HR support. The ideal candidate is detail-oriented, organized, and committed to delivering an exceptional employee experience.
Primary Responsibilities:
Recruitment Support
- Assist with scheduling interviews, including coordinating candidate and hiring manager availability.
- Communicate with applicants to confirm interview details, send reminders, and provide next-step instructions.
- Partner with hiring managers to ensure timely feedback and smooth progression through the hiring process.
- Support requisition tracking, posting updates, and coordination within ADP Recruiting and internal systems.
- Maintain recruiting templates, communication scripts, and process documentation.
Onboarding & Offboarding
- Partner with IT, Payroll, and department leaders to ensure smooth first-day readiness.
- Support offboarding, including termination checklists, system access removal, and separation documentation.
- Coordinate new hire onboarding, including offer letters, background checks, I-9/E-Verify, and onboarding documentation.
- Ensure accurate employee setup in ADP Workforce Now and internal systems.
- Maintain accurate employee records in the HRIS and personnel file systems.
Data & Reporting
- Support HR reporting needs, including headcount, turnover, new-hire metrics, and organizational changes.
- Assist with workforce tracking, employee rosters, and organizational charts.
- Participate in periodic data audits to ensure HRIS accuracy.
Engagement & Culture Support
- Assist with employee engagement programs, recognition initiatives, and workforce events.
- Support HR communications, leadership training sessions, and culture-building activities.
- Help coordinate meetings, schedules, and administrative tasks for the CPO and People Team.
Qualifications
- 2–4 years of HR experience preferred; experience in a high-volume environment is a plus.
- Experience with ADP Workforce Now preferred.
- Strong communication skills and a customer-service mindset.
- Attention to detail, accuracy, and confidentiality.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Word, Excel, Outlook, and HRIS platforms.
- Understanding of basic HR operations and workflows.
- Comfortable with the application of AI in a controlled setting.
Why Join Our Team
At TSS, you’ll join a growing, dynamic, and people-focused organization. We offer competitive compensation, performance-based bonuses, equity opportunities, and a comprehensive benefits package including medical, dental, vision, life insurance, 401(k) match, and disability coverage. You will be part of a collaborative and forward-thinking environment where your work directly supports our mission in AI, high-performance computing, and data center integration.