What are the responsibilities and job description for the Accounting Clerk position at Total Site Solutions?
Accounting Clerk
Total Site Solutions (TSS) is seeking a detail-oriented and versatile Accounting Clerk to support the day-to-day operations of our Finance & Accounting team. This is a multi-functional role with a primary focus on Accounts Payable, while also providing cross-functional support across general accounting, compliance documentation, and financial reporting. The ideal candidate brings corporate accounting experience, a working knowledge of SOX compliance requirements, and the ability to operate effectively with minimal supervision in a fast-paced, growth-oriented environment.
About Us:
TSS designs, deploys, equips, and manages data centers and other technology environments for enterprise companies, colocation providers, and technology company partners. We encourage initiative, creativity, and innovation, and there is plenty of room to grow with TSS as we expand our team and service offerings.
Vision:
To be the most trusted AI and high-performance computing data center services and integration provider in the market.
Mission:
TSS delivers complex technology solutions fueled by continuous improvement and expertise. Our responsive team ensures reliability, flexibility, and scalability, forging trusted partnerships through superior service and execution.
Key Responsibilities:
Accounts Payable (Primary Focus)
- Process and code vendor invoices accurately and in a timely manner in accordance with company policies and approval workflows.
- Perform 3-way matching (PO, receipt, invoice) and resolve discrepancies with vendors and internal stakeholders.
- Co-Manage the AP inbox, respond to vendor inquiries, and maintain vendor records including W-9 collection and 1099 preparation.
- Reconcile AP aging reports and assist with weekly payment runs (ACH, check, wire).
- Support month-end close activities including AP accruals and outstanding liability reconciliations.
- Assist in scanning and automating A/P function
General Accounting & Cross-Functional Support
- Enter, reconcile, and maintain financial transactions in the company's ERP/accounting system (NetSuite preferred).
- Assist with preparation of financial statements, management reports, and ad hoc analyses as requested.
- Support month-end, quarter-end, and year-end close processes, and account reconciliations.
- Cross functional accounting support for multiple sub-functions (AR, GL, expense reporting) as workload and priorities require.
- Assist with state tax compliance tasks, including sales/use tax documentation and filing support.
- Familiar with Cost Accounting and variance analysis and reconciliation
SOX Compliance & Document Controls
- Assist with the preparation, maintenance, and organization of documentation required to support SOX 404(b) compliance.
- Support internal and external audit requests by gathering and organizing evidence packages and control documentation.
- Help maintain and improve document control procedures to ensure accuracy, completeness, and auditability of financial records.
Qualifications & Requirements
Education
- Associate's degree in Accounting, Finance, or a related field required.
- Bachelor's degree preferred but not required; equivalent experience will be considered.
Experience
- Minimum 2 years of experience in a corporate accounting or bookkeeping role.
- Minimum 1 year of Accounts Payable experience in a corporate office environment required.
- Prior experience in a SOX-regulated or audit-ready environment strongly preferred.
Technical Skills
- Proficiency in NetSuite or a comparable ERP/accounting system required; NetSuite experience strongly preferred.
- Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, formula-driven reconciliation tools).
- Familiarity with Microsoft Office Suite (Outlook, Word, Teams).
- Working knowledge of W-9 collection, 1099 preparation, and state tax regulations.
Knowledge & Competencies
- Solid understanding of Generally Accepted Accounting Principles (GAAP).
- Ability to support document controls compliance for a SOX 404(b) company.
- Strong analytical skills with a high degree of accuracy and attention to detail.
- Demonstrated ability to manage competing priorities and meet deadlines under pressure.
- Excellent written and verbal communication skills; comfortable corresponding professionally with vendors and internal stakeholders.
- Proven ability to handle sensitive and confidential financial information with discretion.
- Ability to work independently with minimal supervision and adapt quickly to changing priorities.
Work Environment & Physical Requirements
This position is based on-site at TSS headquarters in Georgetown, Texas. The role requires extended periods of computer use and occasional lifting of files or equipment up to 20 lbs. Standard business hours apply, with occasional flexibility required during month-end close or audit periods.
Why Join Our Team?
Unlock your full potential and join TSS, a workplace that values your well-being. TSS offers a competitive salary, bonuses, and a rich medical benefits program, including health, dental, vision, life insurance, 401K match, and short/long-term disability, all of which will help you thrive both personally and professionally. At TSS, we are dedicated to creating a supportive, collaborative, uplifting environment that empowers you to achieve your goals.