What are the responsibilities and job description for the Office Administrator position at Total Shading Solutions?
Company Description
Total Shading Solutions is a window treatment company focused on construction and commercial projects. With over 20 years of experience, we distribute and install custom blinds and shades around the metropolitan area.
Role Description
This is a full-time on-site role for an Office administrator in Gaithersburg, MD.
The Office administrator provides administrative support to the team, managing contracts, invoices, payments, payroll, and other related tasks.
This role requires strong organizational skills, attention to detail and excellent communication abilities.
Responsibilities
- Customer service
- Create POs for material received
- Invoicing – Manage QuickBooks
- Payment requisitions to contractors – Textura, Procore, etc.
- Certified payrolls
- Order general supplies for the office and the warehouse
- Contracts administrator
- Collections
- Communication skills
- Strong attention to detail and organizational skills
Qualifications
- Administrative Experience:
Previous experience in Administrative Support or Contract Administration
- Document Management Software:
Knowledge of accounting software like QuickBooks, Textura, Procore
- Microsoft Office 365:
Word – Excel, Adobe Acrobat PDF edition
Benefits May Include
- Health insurance allowance
- Retirement plan 401(k)
- Paid time off, vacation days, and holidays
- Annual bonuses