What are the responsibilities and job description for the Executive Assistant to the CEO (Marketing Focus) position at Total Extended Care Services?
About Us
We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment.
Position Overview
The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences.
Key Responsibilities
- Executive Support
- Manage calendar, meetings, travel, and correspondence
- Prepare reports, presentations, and agendas for internal and external meetings
- Serve as a liaison between the CEO and stakeholders across business and charitable networks
- Marketing & Communications
- Assist in developing and executing marketing strategies for business and nonprofit initiatives
- Coordinate social media, email campaigns, press releases, and promotional materials
- Manage vendor relationships with designers, agencies, and media contacts
- Project Management
- Track progress on initiatives and ensure deadlines and deliverables are met
- Support the CEO in launching and scaling campaigns, events, and partnerships
- Conduct market research and competitor analysis for new ventures
- Brand Representation
- Maintain a high level of professionalism and discretion when representing the CEO
- Attend events, networking functions, and public appearances as needed
Qualifications
- 3 years of experience as an Executive Assistant or similar role supporting C-level executives
- Strong background in marketing, communications, or brand strategy
- Excellent organizational and multitasking abilities
- High level of emotional intelligence, discretion, and professionalism
- Proficient in Microsoft Office & and marketing tools
- Exceptional verbal and written communication skills
- Passion for both business innovation and social impact
Preferred Qualifications
- Experience in health care administration, nonprofit, startup, or entrepreneurial environments
- Experience in physician services is highly desirable.
- Ability to travel occasionally and work flexible hours
Why Join Us
- Work alongside a visionary leader on exciting, high-impact projects
- Opportunity to shape both business ventures and philanthropic campaigns
- Collaborative, mission-driven culture
- Competitive salary and benefits package
- Opportunities for professional growth and development