Proposal Specialist

We are Toshiba. We have an unwavering drive to make and do things that lead to a better world.

At Toshiba, we commit to raising quality of life for people around the world, ensuring progress that is in harmony with our planet. Our core values include: Do the Right Thing, Look for a better way, Always consider the impact and Create Together.

Toshiba America Energy Systems Corporation (TAES) provides energy industry solutions – new equipment, retrofits, maintenance, outage planning and more – for current and future power generation needs in the Americas, including thermal, hydro and nuclear power plants.

Position Summary

We are seeking a Proposal Specialist to work out of our West Allis, WI office (hybrid option available). The Proposal Specialist will be responsible for providing administrative support to assist with the processing of service project Request for Quotes (RFQs), purchase orders (POs), and PO acknowledgements. This position is also responsible for preparing standard proposals and maintenance of the proposal-related databases, templates, and documents.

Essential Duties

• Perform general administrative tasks, including meeting scheduling, printing and reproduction of documentation, etc.
• Provide administrative services in support of sales proposal preparation.
• Interface with other administrative and technical areas of the organization to obtain up-to-date proposal support documentation and information.
• Assemble and maintain proposal-related libraries and databases, including contract terms and conditions, customer references, active and completed proposals, pricing for standard services, document templates, etc.
• Prepare standard proposals using templates and boilerplate text.

Education and Required Experience

• Bachelor’s degree in related field
• 1 - 4 years’ related experience in a large organization; international organization preferred.
• Demonstrated adaptability and versatility in dynamic environments.
• Strong team player with excellent interpersonal skills.
• Exceptional verbal, written, and active listening communication abilities.
• Exceptional attention to detail.
• Highly organized with a structured approach to task management and completion.
• Proficient in Microsoft Office Suite, with advanced expertise in MS Word.
• Skilled in using Adobe Acrobat.
• Familiarity with customer relationship management (CRM) software is a plus.
• Ability to effectively manage competing and shifting priorities.
• Previous experience in a sales, service, or contracts environment is preferred.
• Technical aptitude and willingness to learn and grow is a plus.

Physical Requirements (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.)

The employee must be able to lift up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit and talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms.

Work Environment

The majority of this work takes place in an office and the work environment is that of a typical office environment in a manufacturing setting where noise levels are usually moderate. Frequently the employee will interact with personnel in the plant where he/she may be exposed to higher noise levels.

Additional Info

Toshiba employees enjoy a comprehensive compensation and benefit package including an annual bonus, a generous 401k match, health and wellness programs as well as generous time off.

Toshiba is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.