MATERIALS MANAGEMENT SPECIALIST I

Description

Under the direct supervision of the Perioperative Business Manager, and according to the standards and procedures, this position performs the function(s) of procuring supplies, implants, and support items necessary to provide quality patient care. Responsibilities include but are not limited to timely supply ordering and replenishment, inventory management, proactive review of surgical schedules, and coordination with surgeon’s offices and vendors. Must project an image of professionalism in communication, appearance, and conduct. Identifies and participates in the continuous quality improvement processes. Maintains a working knowledge of departmental and hospital standards, policies and procedures. Maintains a working knowledge of the various materials management inventory systems (MMIS), health information technologies, and clinical patient management systems (CPMS).

Department Specific Competencies

• Receives and signs for incoming supplies and verifies that the merchandise received matches the packing list and purchase order and notes discrepancies.
• Restocks and delivers supplies and notifies appropriate personnel of potential and/or actual stock shortages while maintaining appropriate inventory to ensure all required work can be performed.
• Ensures incoming supplies received matches the packing list and purchase order.
• Procures supplies from the warehouse and central as well as selected support items necessary to provide total support of patient care needs.
• Maintains appropriate stock levels of supplies for the continuous operation of the department.
• Obtains OR supplies and other necessary items both directly or through wholesalers according to established inventory levels or to meet unique patient needs.
• Establishes inventory and par levels for supplies applicable to specific specialty team procedures.
• Monitors the physical inventory for outdated supplies and the return of same in a timely manner for proper crediting.
• Follows up on supplies that are back ordered, delivered in error, etc.
• Maintains documentation for requisition of supplies and back orders for reconciliation of related billings.
• Acts as a direct liaison between managers, physicians, OR service line leads, OR staff and sterile processing staff to vendor and professional representatives of surgical supply companies.
• Acts as a liaison for the department with other hospital departments, physicians, office staff, and others as necessary.
• Demonstrates proficiency in computer software for word processing, e-mail, internet and spreadsheets.
  
  
  

Experience

Number of Years ExperienceType of Experience2Warehouse/distribution center; inventory management; other supply chain/materials functions

Additional InformationMinimum of two years' experience in a warehouse/distribution center, inventory management, materials handling, and/or other supply chain/materials management functions, Proficiency in basic computer and software skills, and/or materials management systems.

Compensation Range

$24.00 - $30.44 / Hour