School Secretary

Overview

We are seeking a dynamic and organized School Secretary and Administrative Assistant to join our educational team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations within the school environment. The ideal candidate will bring enthusiasm, excellent communication skills, and a passion for fostering a welcoming atmosphere for students, staff, parents, and visitors. This paid position offers an exciting opportunity to contribute to a vibrant educational community while honing your office management skills.

Duties

• Serve as the first point of contact at the front desk, greeting visitors and directing inquiries with professionalism and warmth
• Manage multi-line phone systems, handle incoming calls, and relay messages efficiently using proper phone etiquette
• Maintain accurate records through data entry, filing, and document proofreading to support school administration
• Utilize Google and Microsoft Office Suite to create and manage correspondence, schedules, and other essential documents
• Oversee calendar management for school events, meetings, and appointments ensuring timely coordination
• Manage school operations with vendors, service providers, and suppliers
• Support office management by organizing supplies, managing confidential information securely, and support staff in preparation of classroom materials
• Draft, edit, and distribute newsletters, school-wide communications, and other PR communications
• Provide administrative assistance to the principal and administrative team, including scheduling, communication, and record management.
• Serve as the school’s designated first aid responder, addressing minor student health issues.
• Administer medications as authorized and maintain accurate health records.
• Ensure a calm, professional manner.
• Assist with the planning, setup, and coordination of school events and programs.
• Ensure all logistical needs are met for internal and external events, working closely with staff and vendors.

Experience

• Previous office experience in an educational or administrative setting is highly preferred
• Demonstrated proficiency with computer literacy including Google Suite
• Experience with multi-line phone systems and customer service roles that require effective communication and professionalism
• Ability to multitask, prioritize, and ensure timely completion of all tasks
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or office management experience that highlights calendar management, filing, proofreading, and handling confidential information

This role is perfect for motivated individuals eager to support a thriving school community through exceptional administrative service. Join us in creating an organized, welcoming environment where students can succeed!