Senior Staff Accountant

POSITION SUMMARY

Applies principles of accounting to analyze financial information and prepares financial reports and analysis to meet company's goals and objectives.

POSITION RESPONSIBILITIES

• Ensures all intercompany transactions with various related parties/ affiliates are properly reported and reconciled with counterpart monthly.
• Reconciles accounts payable subledger to general ledger with supporting documentation and back-up. Breaks out intercompany activity to support month-end financial statements and consolidation process.
• Participates with special projects as needed and/or other accounting tasks as needed
• Responsible for the month-end close of accounts payable including accruals and sub-ledger reconciliation to general ledger – resolves discrepancies and prepares supporting workpaper in accordance with Company requirements - identifying affiliate and external balances.
• Ensures that proper authorizations are secured on all invoices that do not have a purchase order in accordance with the Company’s designated authority/authorization limits.
• Determines which vendors will be paid by analyzing the cash requirement report.
• Responsible for timely payment of all vendors. Overseas the processing of the vendor check runs and mailing of payments to vendors.
• Secures release of liens from vendors with all subcontractor payments
• Resolves vendor disputes timely by communicating directly with vendors and investigating issues and verifying price and quantity discrepancies with support of the procurement department. Makes any necessary adjustment because of the investigation.
• In conjunction with procurement, verifies the accuracy of the general ledger account coding of invoices and specific vendor terms maintenance.
• Develops process for recurring invoices. Ensure proper support and back-up is loaded into ERP system to avoid invoices not being paid in a timely manner.
• Records and enters various vendor invoices and expense reimbursement reports within the ERP system
• Request monthly all vendors to send in a monthly statement of all outstanding invoices owed to them. Reconciles vendor statements to Company AP system to ensure all invoices are properly accounted for and recorded.
• Maintain accounting/corporate records by designing a paperless filing and retrieval system ensuring past and current records are available as needed and attach documents within the financial ERP system
• Prepare and update as needed a schedule for all property taxes by legal entity that shows amount owed, due date of payment, frequency of payment to ensure all invoices are recorded and paid in a timely manner.
• Compile and gather all necessary supporting documentation including vendor invoices, releases of liens, etc. to support the construction draws that must get submitted to the financial institution.
• Prepares reports required by the controller or used for government agencies, including 1099'
• Responsible for setting all up new vendors and ensuring that proper documentation is submitted including W9 tax form, certificate of insurance and banking documentation.
• Responsible for compiling the monthly construction draws with all supporting documentation including copies of invoices that must be submitted to the 3rd party banking institution for reimbursement.
• Ad hoc requests and special projects as defined by management

POSITION QUALIFICATIONS:

• Bachelor's degree (B.A.) from four -year college or university
• 3 years related experience and/or training or equivalent combination of education and experience.
• Construction accounting experience a plus but not required.
• Multiple and competing priorities during peak periods-effective planning and time management will be instrumental to success.
• Follow-through of others will impact ability to complete tasks on time & accurately---relationship building, advanced & continuous communication of expectations, and follow-through will be instrumental to success.
• Experienced in financial accounting, financial analysis & treasury management
• Systems Savvy – able to work in various systems and platforms – QuickBooks, NetSuite Spectrum, Microsoft Office, Teams.
• Strong Analytical skills. Excellent Communicator and strong collaborator with all levels of organization.