What are the responsibilities and job description for the Project & Administrative Coordinator position at Topper Construction?
Job Summary
We are seeking a dynamic and highly organized Project & Administrative Coordinator to join our team. This vital role combines project management with administrative support, ensuring smooth operations across multiple departments. The ideal candidate will excel at multitasking, maintaining confidentiality, and providing exceptional customer service. You will be the backbone of our office, coordinating projects, managing schedules, handling correspondence, and supporting daily administrative functions to foster an efficient and positive work environment.
Responsibilities
- Coordinate and support project activities, tracking progress and ensuring deadlines are met with precision.
- Manage front desk operations, greeting visitors and directing inquiries professionally.
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct calls appropriately.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Perform data entry tasks accurately into various software platforms, including bookkeeping records using QuickBooks.
- Oversee calendar management for team members, scheduling meetings and appointments efficiently.
- Handle confidential information with discretion while supporting office management tasks such as supply ordering and inventory control.
- Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts.
- Assist with bookkeeping duties, including invoicing, expense tracking, and financial record keeping.
- Support personal assistant duties as needed, including travel arrangements and document proofreading.
Requirements
- Proven office management experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks or similar accounting software for bookkeeping tasks.
- Excellent computer literacy with strong data entry skills and typing speed.
- Previous clerical experience handling filing systems, data management, and customer support roles.
- Bilingual abilities are a plus to support diverse client interactions.
- Strong phone communication skills coupled with professional phone etiquette.
- Ability to handle confidential information responsibly while maintaining high levels of discretion.
- Exceptional time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Experience in office experience or administrative roles supporting multiple projects simultaneously is preferred.
- Personal assistant experience or calendar management skills are advantageous for supporting executive needs.
Join us in this energetic role where your organizational talents will keep our operations running seamlessly! We value proactive individuals who thrive on multitasking and delivering top-tier support in a vibrant work environment. This paid position offers an exciting opportunity to develop your career while making a meaningful impact every day!
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Salary : $20 - $25