What are the responsibilities and job description for the HR Operations - People Data Specialist position at Toppan?
The HR Operations People Data Specialist plays a critical role in supporting core HR processes and maintaining accurate employee data within Toppan’s HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll). This position is responsible for executing day-to-day HR transactions, ensuring compliance with company policies, and delivering high-quality service to employees and internal stakeholders. The ideal candidate is detail-oriented, process-driven, and comfortable working with HR systems and confidential information
What you'll be doing:
HR Process Execution
- Support onboarding and offboarding processes, including documentation, system setup, and coordination with other departments.
- Assist with status changes and leave administration.
- Respond to employee inquiries related to HR policies, procedures, and system navigation.
Employee Data Management
- Validate and update, as needed, employee information in the HRIS, including new hires, terminations, job changes, and personal data updates.
- Perform regular audits to ensure data accuracy and consistency.
- Maintain digital and physical employee records in compliance with company and legal standards.
Compliance & Documentation
- Ensure HR transactions comply with internal policies and external regulations (e.g., FMLA, HIPAA).
- Prepare and maintain documentation for audits and reporting requirements
- Support the implementation of HR policies and procedures
System & Reporting Support
- Collaborate with HRIS and Payroll teams to ensure seamless data flow and accurate reporting.
- Generate routine and ad hoc reports for HR and business leaders.
- Participate in system testing and process improvement initiatives.
- Support the configuration and shipment of time clocks.
Cross-Functional Collaboration
- Work closely with Talent Acquisition, Payroll, Benefits, and IT to support employee lifecycle events.
- Provide support for HR programs and projects that impact HR systems
This position is located in our Hartsville, SC Office
We’d love to hear from you if:
- Bachelor’s degree in Human Resources, Business Administration, Information Technology, or related field preferred
- 1 – 2 years of experience in HR operations or administrative HR roles ideal
- Familiarity with HRIS platforms (e.g., Workday, UKG WFM, ADP Lyric, ADP Celergo).
- Strong attention to detail and organizational skills
- Excellent communication and customer service abilities.
- Ability to handle highly sensitive information with discretion.
- Excellent verbal and written communication skills, ability to write/speak Spanish preferred
- Intermediate knowledge and skills in Microsoft Office, specifically Word and Excel
- Experience with HR process documentation and workflow optimization helpful
- Knowledge of employment laws and HR compliance standards preferred
This is a progression position. Compensation and progression level will be based on candidate’s experience and education, and current business needs.