What are the responsibilities and job description for the Procurement Generalist position at TopHat Logistical Solutions?
Overview:
The Procurement Generalist supports the day-to-day operations of the Procurement department by assisting with contractor documentation, insurance tracking and other administrative duties. The purpose of this position is to promote the achievement of long-term goals for TopHAT Logistical Solutions through administrative services.
Key Responsibilities:
TopHAT Logistical Solutions, a division of Atlas Logistics, spans coverage across the United States and Canada. TopHAT is a full service “white glove” delivery company specializing in final mile, dedicated delivery. We provide world class service for retail customers coast to coast. TopHAT has been a leading service provider for over 12 years and growing. Our specialized delivery approach gives us an edge on the competition by providing world class service at an affordable price.
The Procurement Generalist supports the day-to-day operations of the Procurement department by assisting with contractor documentation, insurance tracking and other administrative duties. The purpose of this position is to promote the achievement of long-term goals for TopHAT Logistical Solutions through administrative services.
Key Responsibilities:
- Scan, email, and upload insurance-related documents to Gallagher Verify and internal filing systems, ensuring accuracy and accessibility.
- Track insurance policy expiration dates and proactively send renewal notifications to Location Managers. Monitor contract timelines and issue reminders to appropriate contacts to support timely renewals.
- Retrieve and manage contractor documentation through onboarding platforms such as OpenForce, ensuring all required materials are complete and up to date.
- Assist in the creation and distribution of contractors and employee badges as part of onboarding and access control processes.
- Enter product damage claims into NetSuite, ensuring all supporting documentation is uploaded and accurate. Adjust claim procedures as needed in response to client updates.
- Serve as a backup for the Claims Specialist, providing coverage and continuity during absences or peak periods.
- Maintain organized and current digital files for the procurement department, supporting audit readiness and operational efficiency.
- Contribute to departmental initiatives and assist with additional duties and special projects as assigned by management.
- Other duties may be assigned.
Your Wellness is our Focus:
- Medical, dental, and vision for employees and dependents
- Employee, Spousal, and Child Life Insurance
Financial Wellbeing:
- Generous 401(k) matching retirement plans
- Pre-tax savings plans, HSA
Flexibility and Time Off:
- Paid time off including vacation, holidays, and disability leave.
Employment Type & Hours:
- Full-time position that will consist of 40 hours per week.
- Hours are 8:00am to 5:00pm, Monday - Friday.
- This is a hybird position. 2 days in office/3 days WFH
- Possible overtime during peak season
TopHAT is an EO employer - Veterans/Disabled and other protected categories.
Qualifications:
What You'll Need:
- High school diploma or equivalent required.
- 1-3 years of procurement, logistics, or administrative experience.
- Strong attention to detail and ability to manage multiple deadlines.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and digital document management.
- Experience with systems such as Gallagher Verify, OpenForce, and Netsuite is a plus.
- Excellent communication and follow-up skills.
