What are the responsibilities and job description for the Project Coordinator position at Topfolio?
KEY ATTRIBUTES & RESPONSIBILITIES
- Demonstrate confidence, accountability, and strong attention to detail when managing assigned workstreams.
- Lead day-to-day project management responsibilities
- Updating daily hot sheets and end-of-day (EOD) lists
- Tracking and maintaining weekly internal status reports
- Organizing project kickoff meetings
- Developing and refining project timelines
- Communicate project details clearly and effectively, both verbally and in writing, including current status, immediate next steps, deliverables, and project updates across various channels.
- Apply strong organizational, collaboration, time management, and multitasking skills to manage multiple priorities effectively.
- Think strategically and proactively to forecast project needs, troubleshoot challenges, and identify immediate, effective solutions.
- Own the creation and maintenance of internal job numbers, billing rates, and related information within internal time-tracking systems, ensuring alignment with approved scopes of work.
- Own the creation and maintenance of workspaces within digital routing platforms, including setting up new users, opening workspaces, updating workflows, and managing file uploads and maintenance.
- Prioritize and manage workloads across functional team leads to ensure projects remain on track.
- Track and monitor project routing to appropriate team members, adhering to Agency processes and ensuring quality control.
- Demonstrate comprehensive knowledge of Agency processes, platforms, routing procedures, and the roles and responsibilities of internal team members.
- Maintain a thorough understanding of Clients’ systems and procedures for tracking projects, submissions, and related deliverables.
QUALIFICATIONS
- Bachelor’s degree in Marketing, Management, Advertising, Communications, or a related field; equivalent professional experience may be considered.
- 2–3 years of professional experience within a life sciences advertising agency.
- Product launch experience preferred.
- Strong proficiency with Microsoft Office Suite.
- Proficiency with MacOS operating systems.
- Excellent communication, organization, problem-solving, and project management skills.
Salary : $70,000 - $85,000