Executive Assistant

Top Workforce Solutions is seeking a highly organized and proactive onsite Executive Assistant to provide dedicated support to the CFO in Rhinebeck, NY. This full-time position offers a competitive salary range of $70,000 to $75,000, along with excellent benefits.

Responsibilities

·      Manage complex calendars and coordinate travel arrangements for executives, ensuring seamless scheduling and flexibility.

·      Track and summarize executive tasks, deadlines, and follow-ups, providing regular updates and reminders to ensure timely completion.

·       Prepare and refine correspondence, presentations, and reports in line with organizational standards. Handle sensitive information with discretion and integrity.

·      Serve as a reliable point of contact between executives and internal/external stakeholders across various departments.

·      Facilitate effective communication and knowledge exchange within a decentralized organizational structure.

·      Coordinate executive meetings, including preparing agendas, distributing materials, and recording minutes.

·      Support strategic initiatives by conducting research and analyzing data.

·      Monitor project deadlines and deliverables to ensure alignment with organizational goals.

·      Manage daily office functions to maintain a professional and efficient work environment.

·       Oversee office supplies inventory, place procurement orders, and coordinate maintenance or repairs with vendors and building management.

Qualifications :

·      Bachelor’s degree preferred

·      Minimum of 3 years supporting senior leadership roles

·      Proficient in Microsoft Office Suite and collaboration tools (Teams, SharePoint, Outlook). Strong organizational, prioritization, and communication skills.

·      Demonstrates professionalism, discretion, and proactive problem-solving.

·      Capable of working independently with minimal supervision.

·      Excellent interpersonal skills and adaptability within a network-driven culture.

Top Workforce Solutions is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage applications from individuals of all backgrounds and experiences.