What are the responsibilities and job description for the Administrative Supervisor (Hybrid) position at Top Tier Reps LLC?
Our client, a top-tier Am Law 100 law firm, is seeking a highly organized and proactive Administrative Supervisor to join their Los Angeles office.
This leadership role reports directly to the Director of Business Operations and plays a key part in managing day-to-day administrative functions and implementing firmwide initiatives at the local level.
Salary range: $83,000 to $106,000 a year
Key Responsibilities
Oversee daily operations of departments such as Client Services, Paralegals, Office Services, Records, Facilities, and Reception
Supervise administrative staff, manage workflow, and ensure alignment with firm priorities and resources
Coordinate local implementation of firmwide projects and initiatives (e.g., office moves, facility maintenance, security)
Organize office events and assist with new hire onboarding and integration
Manage vendor relationships and maintain administrative records, reports, and presentations
Support annual budgeting processes including planning, tracking, and expense reconciliation
Collaborate with HR and department heads on hiring, onboarding, and staff development
Serve as a liaison between the Los Angeles office and firm leadership regarding operational needs and updates
🔹 Qualifications
Bachelor’s degree preferred
6 years of experience in a legal or professional services setting required
2 years of supervisory experience preferred
Strong proficiency in Microsoft Office Suite
Experience with budget management and office services best practices
Excellent organizational, communication, and interpersonal skills
Ability to thrive in a fast-paced, collaborative environment
🔹 Additional Information
Hybrid schedule with in-office presence required
Occasional overtime as needed
Ideal candidate is a proactive problem-solver with a proven track record in managing administrative operations
Join a prestigious, high-performing legal team and take the next step in your career.
Apply now to be considered!
Salary : $83,000 - $106,000
