DCS Estimating & Office Administration

Top Flight Maintenance is hiring an Estimating & Office Admin for its Data Center Support team in Cheyenne. This detail-driven position prepares proposals, project safety documentation and client security coordination in partnership with the DCS BU Manager, field teams and subcontractors.

Key Responsibilities

• Gather scope, labor, material and subcontractor costs; build and revise accurate client-ready proposals in Aspire.
• Prepare MSOW, JHA and ground disturbance documentation from client templates, confirm field details with Operations and process revisions.
• Answer client questions, follow up on submitted proposals and maintain opportunity status.
• Coordinate security access and training requirements before project starts; hand off to DCS Operations.
• Maintain estimating references, checklists and templates; communicate risks and deadlines.Required Qualifications
• Estimating proficiency and ability to identify missing cost or scope details
• Strong accuracy, written and verbal communication, and independent follow-through
• Proficiency in Word, email, video meetings and general computer work
• Ability to juggle deadlines and work full-time on site in Cheyenne

Top Flight Maintenance is a full-service facilities management and maintenance company serving commercial clients in Northern Colorado and Southwestern Wyoming. We specialize in providing reliable, high-quality solutions across multiple disciplines — from janitorial and landscaping to irrigation, plant maintenance, flooring care, window washing, snow removal, and maintenance projects, to include on-site project management.

Our mission is to deliver exceptional service that keeps our clients’ properties safe, functional, and visually appealing. We achieve this by:
• Employing a team of experienced, well-trained professionals who take pride in every site they maintain
• Offering scalable services tailored to each client’s unique needs, whether it’s routine upkeep, seasonal snow removal, or large-scale projects
• Utilizing proprietary systems and checklists to ensure consistency, efficiency, and compliance with industry standards
• Fostering a culture of accountability and attention to detail, driven by a “whatever it takes” mindset

Built on strong relationships and community values, Top Flight Maintenance partners with property managers, business owners, and facility directors to proactively manage the maintenance lifecycle — from preventive care and emergency response (including snow removal) to strategic project management and timely completion.