Accounting and Cash Management Specialist

Position Summary

Top Flight, Inc. is seeking a detail-oriented and organized full-time Accounting and Financial Reporting Specialist responsible for maintaining accurate financial records, monitoring accounts receivable and inventory activity, processing daily cash transactions, preparing financial and credit reports, and supporting banking, lending, and insurance requirements. This position requires strong attention to detail, accuracy, confidentiality, and the ability to manage recurring daily and monthly financial responsibilities.

Daily Responsibilities

· Maintain daily and monthly spreadsheet records documenting cash transfers between company accounts.

· Run and review inventory reports.

· Prepare and distribute reports related to:

Open Accounts Receivable (AR)

Deposits

Loan balances

Availability

· Report daily sales activity and request necessary funding from the Bank.

· Monitor Accounts Receivable and ensure balances remain accurate and reconciled.

· File and maintain D&B endorsements and related documentation.

· Review daily cash management activity for accuracy and identify discrepancies requiring correction or follow-up.

· Distribute daily inventory Reports

Monthly Responsibilities

· Prepare Named Customer and EZ Customer credit insurance coverage lists and distribute them to Customer Service Representatives (CSRs) and management.

· Prepare and submit credit insurance reporting to Allianz for customer accounts with balances of $10,000 or more that are more than 60 days past due.

· Prepare high- and low-loan-balance reports.

· Calculate and report cash receipt percentages.

· Prepare inventory-at-selling-price reports for Stevens Insurance.

· Reconcile and balance monthly bank statements for all accounts

· Configure and maintain the Accounts Receivable Ineligible Report.

· Complete automated D&B MO End AR Trade Reporting.

· Prepare borrowing base certificate recap reports.

Required Skills and Qualifications

· Strong attention to detail and accuracy.

· Proficiency with spreadsheets and financial recordkeeping.

· Ability to analyze financial information and identify discrepancies.

· Strong organizational and time-management skills.

· Ability to maintain confidential financial and customer information.

· Ability to meet recurring daily and monthly deadlines.

· Strong written and verbal communication skills.

· Ability to work independently while also collaborating effectively with management, CSRs, banking representatives, insurance providers, and other departments.

· Experience with Accounts Receivable, cash receipts, general ledger entries, bank reconciliations, or financial reporting preferred.

Key Competencies

· Accuracy and attention to detail

· Financial and analytical aptitude

· Organization and dependability

· Confidentiality and professionalism

· Problem-solving skills

· Strong follow-through

· Ability to prioritize recurring deadlines

· Effective communication and teamwork

Position Type

· Full-Time in Office

· This position serves an important role in maintaining the accuracy and integrity of Top Flight, Inc.'s cash management, Accounts Receivable, inventory reporting, loan and borrowing-base reporting, credit insurance reporting, banking reconciliations, and financial documentation.

Pay: $20.00 - $25.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $25