What are the responsibilities and job description for the Accounts Payable Manager Cannabis position at Top Cannabis Brand?
Accounts Payable (AP) Manager
Location: In-office, Chatsworth, CA
Job Type: Full-Time
Compensation: $80,000–$90,000
Position Summary
The Accounts Payable (AP) Manager is responsible for overseeing and executing all aspects of the accounts payable cycle with accuracy, efficiency, and compliance. This role manages invoice processing, vendor relationships, payment execution, and AP reporting, while driving improvements in workflows and systems. The ideal candidate has a strong accounting background, 5 years of AP experience, and at least 1 year of hands-on Acumatica ERP expertise.
This is a high-volume, detail-oriented role suited for someone who thrives in a fast-paced environment and brings subject matter expertise in end-to-end AP processes.
Key Responsibilities
Leadership & Team Management
- Supervise, train, and develop the Accounts Payable team, ensuring productivity, accuracy, and adherence to policies.
- Provide performance feedback, set goals, and foster professional growth within the team.
- Oversee workload distribution and ensure timely completion of AP tasks.
Accounts Payable Operations
- Manage full-cycle AP, including invoice intake, coding, 2- and 3-way matching, approvals, and disbursements.
- Execute timely and accurate payment runs via ACH, wire transfers, and checks.
- Monitor and manage AP aging; resolve outstanding invoices, credits, or discrepancies.
- Onboard and maintain vendor records, including payment terms, tax documentation, and banking details.
- Review and process employee reimbursements and corporate credit card transactions in compliance with company policies.
- Support preparation of 1099s and vendor-related tax compliance.
Systems & Process Management
- Act as the functional lead for Acumatica ERP in AP operations.
- Configure and manage invoice workflow automation, approval routing, and vendor recordkeeping.
- Identify, recommend, and implement process improvements to enhance efficiency and scalability.
- Provide internal training and troubleshooting for AP processes and Acumatica use.
Reconciliation & Compliance
- Reconcile AP subledger to the general ledger, ensuring accurate monthly balances.
- Perform vendor and account reconciliations, resolving discrepancies proactively.
- Maintain audit-ready documentation; support internal and external audits.
- Enforce adherence to internal controls, approval limits, and compliance policies.
Requirements
- 5 years of progressive Accounts Payable or accounting experience, including at least 2 years in a supervisory/management role.
- At least 1 year of hands-on Acumatica ERP experience (required).
- Strong proficiency in Microsoft Excel (VLOOKUPs, pivot tables, reconciliations).
- Demonstrated ability to manage high-volume AP processes with accuracy and timeliness.
- Experience with AP automation or digital invoice processing tools (preferred).
- Strong organizational skills, attention to detail, and consistent ability to meet deadlines.
- Excellent communication and problem-solving skills; able to collaborate cross-functionally and resolve vendor issues.
- Ability to work independently, maintain confidentiality, and ensure compliance with company policies.
- Must be 21 years of age or older.
Disclaimer: This job description is intended to outline the general nature and responsibilities of the role. It is not an exhaustive list of all duties and qualifications. Management reserves the right to adjust responsibilities and expectations as needed.
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $80,000 - $90,000