What are the responsibilities and job description for the Digital Education Center, School Secretary position at Tooele County School District?
- Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks, purchase orders) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
- Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
- Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
- Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
- Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
- Assists visitors to the office, including students, parents, substitutes teachers, and others.
- Answers telephone calls, and provide information and assistance to callers.
- Distributes incoming mail appropriately; sends outgoing mail.
- Schedules appointments with students, parents and teaching staff or others as requested.
- Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
- Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
- Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
- Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
- Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
- Works in standard office and school building environments.
- Ability to work outdoors during outdoor student activities.
- Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
- High School Diploma or Equivalent
- Experience in business, math, word processing, office procedures and record keeping preferred.
- Successful experience with office management preferred.
JobID: 10479
Position Type:
Secretarial/Clerical
Secretarial/Clerical
Date Posted:
4/9/2026
4/9/2026
Location:
Digital Education Center
Digital Education Center
Date Available:
25/26 School Year
25/26 School Year
Closing Date:
Open Until Filled
Open Until Filled
School Secretary
Position Purpose
Under the direct supervision of the principal/director, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.
Essential Functions
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Physical and Mental Demands, Work Hazards
Qualification Profile
FLSA Status: Non-exempt
Contract
Full time, 220 days, paid over 12 months
Support Professional Employees Salary Schedule, V1
Benefit eligible at a full time classified rate, retirement eligible
Ten days sick leave, eight days annual leave