Title/Deals Clerk-Kona

Job Summary:

The Tony Group stands out as one of the premier automotive dealerships in the State of Hawai'i. Nestled in the heart of Waipi'o, we take pride in our legacy as a family-owned and operated business since 1977. With seven locations across the state, including Tony Honda, Tony Honda Hilo, Tony Honda Kona, Tony Nissan, Tony Volkswagen, Tony Hyundai, and Genesis of Waipio, we’re committed to delivering exceptional service and building lasting relationships with our community. Join us and experience the excellence that sets us apart in the automotive industry!

The Title/Deals Clerk is a key administrative role within the dealership, responsible for accurately processing vehicle titles, registrations, and deals, ensuring compliance with state and federal regulations. This role supports the dealership's operations through efficient documentation, auditing, and customer service while maintaining accuracy and timeliness in all tasks. If you’re organized, detail-oriented, and eager to contribute to a dynamic team, we encourage you to apply and become part of the Tony Group family today!

Essential Job Responsibilities:

• Deal Auditing & Processing:
  • Check and audit car deals as they are typed up to ensure accuracy.
  • Monitor trade-ins, voids, and unwinds of deals.
  • Ensure proper IRS Form 8300 documents are uploaded or included in deal jackets.
  • Ensures proper payoffs sent to appropriate lienholders in a timely manner.
  • Monitors all vehicles purchase documents for compliance with all applicable federal, state, and local taxes and fees.
  • Send car deals to the corporate office and lienholders for funding.

• Title & Registration:
  • Process all vehicles for registration in the appropriate state (both new and used).
  • Submit legal transfer documents to the DMV for processing.
  • Verify funds before processing title applications.
  • Prepare Certificates of Origin for new vehicles.
  • Maintain a list of outstanding title work and track missing trade titles.
  • Monitoring and processing the yearly renewal of dealer vehicles.
  • Check for errors in title and registration applications and resolve issues as needed.

• General Office Support:
  • Proficiency in Microsoft Excel and other Microsoft Office programs.

• • Cross train in other dealership functions as assigned by the Office Manager to provide backup support as needed.

Additional Responsibilities:

• Adhere to the Tony Group Standards:
  • SMILE: Be positive and respectful to everyone.
  • GREET: Greet everyone within five feet.
  • HELP: Help every guest or find someone who can.
  • THANK: Always thank the guest.
  • GOLD: Go for Gold (Grand Opening Look, Daily).

Education and Experience:

• High school diploma or equivalent.

Skills and Abilities:

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to function well in a high-paced environment.
• Valid driver's license.

Physical Requirements:

• Regularly required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.
• Must regularly lift and/or move up to 35 pounds.
• Specific vision abilities required by this job include close vision and distance vision.