AP/AR Supervisor

Compensation: $50,000-65,000/yr

Summary

Responsible for supervising and maintaining all cashier and receivable functions for the dealerships as well as compiling and maintaining accounts payable records

Essential Duties include the following. Other duties may be assigned. 

Ensures all receivables are being collected in an appropriate timeframe, including the organization’s wholesale customers.

Ensures deposits are made daily and in a timely manner

Manages large cash transactions making sure the appropriate amounts are being collects and handled accurately according to the cash handling policy

File GET monthly and yearly

Reconcile parts statement monthly

Reconcile credit card statement monthly using the organizations credit card expense monitoring software

Ensures all bills are entered and paid in a timely manner

Ensures all reporting needs are provided to upper management

Completes 1099s yearly mailing copies out to customers as well as electronically file to IRS

Covers any associates responsibilities in the AP/AR department as necessary

Maintains a professional appearance. Supervisory Responsibilities

Supervisory Responsibilities

Supervises accounts payable and accounts receivable clerks providing insight, knowledge, and support

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Educations and/or Experience 

Associate degree from an accredited college or technical school, five years related experience, or three years equivalent combination of educations and experience

Basic computer skills such as Microsoft Word and Excel are required

Five years of management experience is required

Skills and Abilities

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to guests and other associates of the organization

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of guests or associates of the organization

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and distance vision

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually moderate