Secretary - Curriculum and Instruction

Primary Purpose:

Perform secretarial duties and assist Program Coordinators in efficient operation of the Department.

Qualifications

Education/Certification:

High school diploma or equivalent

Experience:

Three years secretarial/clerical experience

Special Knowledge and Skills:

Knowledge of all job related skills necessary to perform assigned duties.

Major Responsibilities and Duties

• Serve as receptionist for Program Coordinators – Communicate with parents, community, administrators, and TISD staff.
• Review mail, handle routine items, and determine distribution for Program Coordinators.
• Coordinate meetings – arrange for facilities, contact participants, prepare materials, and supply refreshments.
• Assist in development of program budgets.
• Demonstrate responsible fiscal control of assigned program budgets, including purchasing, invoicing and inventorying items, as appropriate.
• Maintain accurate records of expenditures.
• Assist in coordination of staff development programs – preparation of brochures and materials, registration, and analysis of evaluation data.
• Assist in coordination of district-wide surveys.
• Maintain office equipment.
• Order materials and supplies for efficient operations of office.
• Maintain filing systems.
• Prepare documents – curriculum, program evaluations, and Board Reports.
• Prepare manuals and handbooks for distribution.
• Maintain professional library.
• Prepare graphics for presentations.
• Coordinate registration, travel, and housing arrangements for Program Coordinators.
• Continue to refine computer skills – word processing, database, spreadsheet, etc.

Working Conditions

• Necessary to lift heavy boxes in the process of receiving and inventorying equipment.
• Use of personal vehicle is necessary to run errands and pick up supplies as necessary.

Wage/Hour Status:  Non-Exempt

Pay Grade:  Administrative Support 4

Days:  226

Reports to:  Assistant Superintendent for Curriculum & Instruction