What are the responsibilities and job description for the Administrative Coordinator position at Tom Thumb Supermarket?
Position Overview
The Administrative Coordinator provides essential administrative and operational support to store leadership. This role ensures efficient office operations, accurate record-keeping, and effective communication while supporting hiring, scheduling, payroll, and compliance processes.
Key Responsibilities Administrative Support
The Administrative Coordinator provides essential administrative and operational support to store leadership. This role ensures efficient office operations, accurate record-keeping, and effective communication while supporting hiring, scheduling, payroll, and compliance processes.
Key Responsibilities Administrative Support
- Provide daily administrative support to store leadership
- Maintain organized records, files, and documentation
- Support communication between departments and leadership teams
- Manage office supplies, forms, and administrative systems
- Assist with recruitment processes including scheduling interviews
- Coordinate onboarding for new hires and ensure completion of required paperwork
- Maintain accurate employee records and files
- Support training coordination and compliance tracking
- Assist in creating and maintaining employee schedules
- Monitor attendance, timekeeping, and schedule adjustments
- Ensure compliance with labor policies and guidelines
- Support payroll processing and ensure timekeeping accuracy
- Assist with employee inquiries related to pay, benefits, and policies
- Maintain confidentiality of all employee information
- Support HR-related tasks and reporting requirements
- Facilitate communication between store leadership and associates
- Coordinate meetings, schedules, and store events
- Prepare reports, memos, and internal communications
- Ensure all administrative processes follow company policies
- Maintain accurate and up-to-date records and documentation
- Support audits, reporting, and compliance requirements
- Previous administrative, office, or retail support experience preferred
- Strong organizational and time management skills
- Attention to detail and accuracy
- Strong communication and interpersonal skills
- Basic computer proficiency (Microsoft Office, email, scheduling systems)
- Primarily office-based with some time on the sales floor
- Ability to sit, stand, and walk throughout the day
- Flexible schedule based on business needs
- Organization & attention to detail
- Communication & teamwork
- Confidentiality & professionalism
- Time management & multitasking
- Problem-solving & adaptability
- Human Resources Coordinator
- Assistant Store Director
- Operations or Administrative Leadership