Accounts Payable Specialist

JOB TITLE: Accountant Payable Specialist

REPORTS TO: Accounts Payable Manager

JOB PURPOSE:

The Accounts Payable Specialist is responsible for the day-to-day vendor invoice processing, payment execution, and related accounting tasks. This role ensures the accuracy and timeliness of accounts payable transactions, reconciliations, and reporting. Partnering closely with the Accounts Payable Manager, Director of Accounting and the greater EZ Group Accounting Shared Service team, the Accounts Payable Specialist plays a vital role in maintaining compliance with company policies and external regulations while supporting the overall integrity of financial data.

RESPONSIBILITIES:

• Support the end-to-end Accounts Payable process, ensuring timely and accurate recording of invoices, payments, and reconciliations in accordance with company policy and GAAP.
• Set up and maintain vendor profiles, ensuring all documentation, tax information (W-9, 1099), and compliance requirements are accurate and up to date.
• Process invoices and payments (via checks, wire, and ACH), including monthly rent, intercompany invoices, and other recurring obligations.
• Oversee the Accounts Payable inbox, routing invoices for appropriate approvals and responding promptly to vendor and internal inquiries.
• Process and audit employee expense reports in Concur; enforce compliance with company travel & expense policies, code expenses accurately, and conduct new hire T&E training.
• Record and reconcile invoices in foreign currencies, ensuring accuracy and adherence to company exchange rate policies.
• Support SOX compliance by maintaining proper documentation, segregation of duties, and internal controls over disbursements.
• Prepare vendor analyses and account reconciliations, resolving discrepancies and maintaining strong vendor relationships.
• Assist in month-end close by preparing AP-related journal entries, accruals, and reconciliations.
• Participate in continuous process improvement initiatives and system enhancements to improve efficiency and accuracy across AP operations.
• Support the AP Manager with ad hoc requests and special projects as needed.

QUALIFICATIONS:

• Minimum of 3-4 years of accounts payable or accounts receivable experience, ideally in fashion, retail
• Experience in financial statement preparation and audit support.
• Proficient in ERP systems such as NetSuite, SAP, or Oracle; advanced Excel skills (pivot tables, VLOOKUPs, reconciliations) required.
• Self-starter with the ability to independently build and maintain efficient reporting models and dashboards.
• Exceptional interpersonal, analytical, and communication skills; thrives in a collaborative, high-performance environment.
• Highly organized, agile, and capable of managing multiple priorities in a fast-paced, client-focused setting.
• Ability to travel as needed.