Celebrity Relations Manager

Opportunity Title

Celebrity Relations Manager

Mission Statement (Who We Are)

The Tom Coughlin Jay Fund's mission is to help families tackle childhood cancer by providing comprehensive financial, emotional, and practical support. From diagnosis to recovery and beyond, we are part of the team, allowing parents to solely focus on their child’s well-being. The Jay Fund's goal is to BE THERE for parents facing the unthinkable so they can be there for their families.

Opportunity Description

The Celebrity Relations Manager builds and stewards relationships with high-profile individuals who can expand the Jay Fund’s reach, awareness, and impact. Reporting to the Director of Communications, this position serves as the primary liaison for celebrities engaged with or connected to the organization, including Celebrity Ambassadors, cultivating meaningful connections to the Jay Fund’s mission and creating opportunities for them to support families, engage donors, participate in events, and build awareness through creative and authentic partnerships.

Through these relationships, the Celebrity Relations Manager works to foster a genuine commitment to the Jay Fund’s mission while building a strong network of celebrity supporters that strengthens the organization’s relevance, visibility, and long-term success.

The preferred location for this position is at the Tom Coughlin Jay Fund Foundation’s headquarters in Jacksonville, Florida. Candidates based in the NY/NJ market will also be considered. Regular travel between markets is required.

Compensation: This position offers a salary range of $60,000 - $70,000
Benefits include:

· Nine (9) paid holidays

· 10 days of PTO, plus 2 personal float days after first 90 days

· Access to an annual professional development budget to support continued learning, leadership growth, and industry engagement

· Access to medical reimbursement and a 3% retirement match after one year of employment

Essential duties and responsibilities

• Drives the execution of the Jay Fund’s Celebrity Strategy across the Jacksonville and NY/NJ Markets, in partnership with the Director of Communications.
• Cultivate and steward relationships with current Celebrity Ambassadors, including onboarding, regular communication, engagement opportunities, and appearances.

· Cultivate and maintain relationships with Celebrity’s agents, managers, publicists, and other representatives to strengthen engagement, identify opportunities for collaboration, and support long-term relationships with the Jay Fund.

• Under the direction of the Director of Communications, develop individual engagement plans for celebrities based on interests, availability, relationships, and potential impact.
• Maintain accurate Celebrity profiles, interaction notes, preferences, commitments, and activities in the Jay Fund’s CRM.

· Cultivate mutually beneficial relationships with Celebrity Ambassadors by identifying opportunities to highlight their involvement, amplify their platforms, and ensure meaningful engagement with the Jay Fund’s mission and activities.

• Partner with Development to identify fundraising, sponsorship, donor-engagement, and relationship-building opportunities for celebrities.

· Partner with the Development team to procure sports memorabilia and other auction items for signature fundraising events, including engaging celebrity supporters, tracking inventory, and assisting with the development of auction packages.

• Research, develop, and maintain a pipeline of prospective celebrities who may engage with the Jay Fund’s work.
• Coordinate celebrity involvement in fundraising events, hospital visits, and other public appearances, including scheduling, travel logistics, briefing materials, and on-site support.
• Collaborate with Programs and Development to align Ambassador and celebrity engagement with key initiatives.
• Maintain a master calendar of celebrity appearances, outreach, commitments, and follow-up tasks to ensure timely execution and accountability.
• Provide administrative support to the Celebrity Relations Committee, including preparing agendas, taking minutes, and coordinating follow-up.
• Provide periodic Celebrity Ambassador Program updates to staff, the Board of Directors, and the Advisory Board.
• Travel between markets to cultivate relationships with Ambassadors.

· Perform other duties as assigned.

Required Qualifications

· Experience in relationship management, business development, fundraising, sponsorship, community engagement, talent relations, or a related field.

· Demonstrated ability to cultivate professional relationships that lead to meaningful engagement, partnerships, revenue, or other measurable outcomes.

· Experience building or significantly strengthening a program or initiative, including establishing systems, processes, timelines, and accountability measures.

· Strong project-management skills with the ability to coordinate multiple relationships, events, appearances, deadlines, and follow-up activities simultaneously.

· Exceptional interpersonal skills and the confidence to communicate with high-profile individuals, executives, board members, donors, sponsors, and community partners.

· Highly organized and detail-oriented, with experience maintaining relationship records, contact histories, commitments, and next steps in a CRM or similar system.

· Strong written and verbal communication skills, including the ability to prepare correspondence, briefings, engagement plans, presentations, and program updates.

· Collaborative working style and demonstrated ability to coordinate effectively across departments while maintaining ownership of assigned responsibilities.

· Willingness to travel between the Jacksonville and NY/NJ markets and work occasional evenings and weekends for events and appearances.

• Strong skills and familiarity with Microsoft Office products, especially Word, Excel and Outlook.
• Excellent interpersonal skills with the ability to relate well with persons from diverse socioeconomic and cultural groups.

Preferred Qualifications

• Experience working with celebrities, professional athletes, talent representatives, executives, or other high-profile individuals.
• Experience in nonprofit fundraising, donor relations, corporate partnerships, sponsorship development, sports, entertainment, public relations, or hospitality.
• Existing familiarity with the Jacksonville and/or NY/NJ business, philanthropic, sports, or entertainment communities.
• Experience supporting a board or volunteer committee.
• Experience coordinating travel, appearances, media opportunities, or high-profile events.

Education and Experience

· Bachelor's Degree in business, communications, marketing or related field.

· Minimum 3-5 years of client relationship or sales experience.

Pay: $60,000.00 - $70,000.00 per year

Work Location: In person

Salary : $60,000 - $70,000