What are the responsibilities and job description for the Patient Safety Associate I (Remote-Hybrid) position at Tolmar?
Core Hours: Monday - Friday, 8am-5pm
Purpose and Scope
Under general supervision, monitors compliance with the current Good Manufacturing Practices and Company policies, procedures and specifications; performs investigations into product complaints received by Tolmar Inc.
Essential Duties & Responsibilities
The Patient Safety Associate I is expected to operate within the framework of Tolmar’s Core Values:
Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.
Purpose and Scope
Under general supervision, monitors compliance with the current Good Manufacturing Practices and Company policies, procedures and specifications; performs investigations into product complaints received by Tolmar Inc.
Essential Duties & Responsibilities
- Carry out responsibilities in accordance with the organization’s policies, procedures, and state, Federal and local laws.
- Maintain the Technical Complaint System and database and act as main contact for receipt of customer complaints for Tolmar Inc.
- Handle product complaints efficiently in accordance with internal procedures. This includes registering complaints, receiving complaint samples (if necessary), investigating root causes with cross-functional teams, gathering relevant data, and recommending corrective actions.
- Complete accurate and timely registration of product quality report from initial receipt to data entry within required timeframes.
- Perform Quality Review of external providers’ reconciliation tasks for Clinical and Post-marketing (Medical Information, Product Complaints and third-party vendor ) cases.
- Clearly and succinctly communicate information to customers verbally and in writing.
- Responsible for completing all training requirements and maintaining compliance with all assignments.
- Interact with contracted Service Provider for all issues related to complaint handling and pharmacovigilance.
- Initiate complaint investigations and coordinate all aspects of investigation through closure.
- Initiate and author deviation investigations (as applicable) and coordinate all aspects of investigation through closure.
- Liaise with Customer Experience team to gather information and provide final response to complainants.
- Analyze complaint trends using information maintained in the Customer Complaint database and initiate investigations where trends indicate.
- Provide sub reports for Annual Product Quality Reviews (APQRs).
- Process change controls and update procedures as needed.
- Identify opportunities for enhancing customer satisfaction and refining complaint-handling processes.
- Participate in audits and inspections as needed.
- Demonstrate a high level of customer service to both internal and external customers.
- Utilize judgment skills to identify issues that impact the workflow.
- Use rigorous logic and methods to solve difficult problems with effective solutions.
- Identify gaps and areas that need improvement and communicate and/or implement recommendations/changes.
- Perform tasks outside one’s own area of responsibility to help with departmental needs.
- Effectively prioritize and manage own time to complete assigned tasks.
- Perform additional related duties as assigned.
The Patient Safety Associate I is expected to operate within the framework of Tolmar’s Core Values:
- Center on People: We commit to support the well-being of our patients. We are committed to treating our employees and those we serve as valued partners. By placing people at the heart of our actions, we actively engage, invigorate, acquire knowledge, and grow together.
- Are Proactive & Agile: We embody a culture of engagement and action. With a hands-on approach, we fearlessly adapt to change. We anticipate, respond swiftly and efficiently to ignite a spirit that propels us towards extraordinary outcomes.
- Act Ethically: We are committed to consistently conducting our business in an ethical, compliant, and socially aware manner, in line with our purpose of positively impacting lives. We actively cultivate diversity, equity, inclusion & sustainability in our workplace.
- Constantly Improve: We are committed to a collaborative & proactive effort to improve our products, systems, processes, and services by reducing waste, increasing efficiency & improving quality.
- Are Accountable: We think, act, and communicate with honesty, transparency, and clarity in alignment with our core values. We don't compromise our values for near term gain. We take accountability & ownership of our work, actions, successes, and setbacks. We strive to deliver our best as we shape the future.
- Understanding of Current Good Manufacturing Practices (cGMPs), Standard Operating Procedures (SOPs) and Food and Drug Administration (FDA), and other regulatory compliance regulations and standards.
- Excellent troubleshooting and problem solving skills.
- Business, scientific and personal computer hardware and software applications.
- Ability to establish and maintain cooperative working relationships with others.
- Ability to coordinate activities to assure customer needs are met.
- Hands-on, proactive mindset with a collaborative approach.
- Ability to work in a fast-paced, international environment.
- Superior attention to detail, quality, accuracy and timelines.
- Strong time management and prioritization skills; ability to multi-task.
- Strong adaptability to switching tasks to meet business needs.
- Strong customer service skills.
- Ability to work independently with minimal supervision as well the ability to work collaboratively and effectively within a team.
- Fast learner of technical and process skills/knowledge.
- Effective verbal and written skills.
- Medical terminology knowledge preferred.
- Ability to complete assignments that are routine to semi-routine in nature where the ability to recognize deviation from accepted practice is required.
- Ability to exercise judgment within specifically-defined practices and policies and select methods and techniques for obtaining solutions.
- High School Diploma or GED required.
- Bachelor’s Degree in Science, Engineering or related field from an accredited college or university preferred.
- Two (2) or more years of experience in the pharmaceutical or medical device industry.
- Experience in complaints handling, root cause analysis and problem-solving methodologies preferred.
- Demonstrated experience with Microsoft Office Suite applications and Veeva Vault or related system preferred.
- Remote position, home office environment. Onsite work is required approximately three days per month.
- This position will commute to Tolmar for in-person meetings in Fort Collins or Windsor approximately two (2) times per year or as required.
- Complaint sample evaluations: limited exposure to fumes or odors. May be required to wear personal protective equipment (PPE) as needed for assigned area and/or process (i.e. safety glasses, gloves etc.).
- Pay rate: $27.25 - $28.25 (depending on experience)
- Benefits summary: https://www.tolmar.com/careers/employee-benefits
Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.
Salary : $27 - $28
