What are the responsibilities and job description for the Client Bookkeeping Director position at Tolleson Wealth Management?
Position Overview
The Director of Client Bookkeeping Services is responsible for leading and managing the client bookkeeping team, overseeing complex client accounts, and ensuring accurate, tax-compliant financial reporting. Key duties include client onboarding, training managers and associates, monitoring departmental revenue, collaborating with internal teams, managing specialty accounting areas, and maintaining high bookkeeping standards while fostering a positive work environment and departmental growth.
DUTIES And Responsibilities
No calls or agencies please. Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become property of Tolleson Wealth Management and that Tolleson Wealth Management will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies that have entered into agreements with Tolleson Wealth Management must submit applicants in accordance with the terms of the applicable agreements in order to be eligible for payment of placement fees.
Tolleson Wealth Management is an Equal Opportunity Employer
The Director of Client Bookkeeping Services is responsible for leading and managing the client bookkeeping team, overseeing complex client accounts, and ensuring accurate, tax-compliant financial reporting. Key duties include client onboarding, training managers and associates, monitoring departmental revenue, collaborating with internal teams, managing specialty accounting areas, and maintaining high bookkeeping standards while fostering a positive work environment and departmental growth.
DUTIES And Responsibilities
- Provide oversight and leadership to a team of 12 associates, senior staff, and managers
- Address staffing changes or increased workload by delegating effectively and balancing team capacity to meet deadlines and client expectations
- Ensure staff effectively manage bill payment/accounts payable (Bill.com), meet bookkeeping and reconciliation standards, and prepare financials on time
- Oversee internal deadlines for all financials, from drafts to client-ready documents
- Train managers on best practices for accounts payable, recovery processes, investment booking, and customized reporting
- Manage audit functions, client payroll onboarding, specialty accounting, fee estimates, departmental custody/account lists, invoice reconciliation, journal entry reviews, and onboarding clean-up
- Collaborate with clients and tax advisors on accurate financial reporting and tax compliance
- Present bill pay demos, review financials, provide feedback, and coach for continuous improvement
- Serve as a payer for Bill.com accounts and present fee estimates as needed
- Liaise with outside CPAs, review tax adjustments, and align client financials to tax returns
- Facilitate Client Advisory meetings with both current and prospective clients on Bookkeeping services
- Join leadership meetings and carry out executive directives across the department
- Track departmental revenue and meet growth targets
- Strategically assign clients, identify trends or process issues, and drive training for improvement
- Minimum 5 years of experience managing complex books/clients, including leading bookkeeping/accounting teams
- Bachelors degree in Accounting, Finance or related field is required
- CPA certification preferred
- Ability to handle multiple priorities and meet deadlines in a fast-paced setting
- Proficiency in Microsoft Suite (Excel, PowerPoint, Word Outlook), QuickBooks online and Bill.com
- Strong team player with demonstratable thoroughness and ability to work independently and collaborate across teams when needed
- Demonstrated attention to detail, adaptability, and a proactive approach to taking initiative
- Professional client-facing presence and collaborative team player
- Must consent to and have favorable credit report and background check
No calls or agencies please. Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become property of Tolleson Wealth Management and that Tolleson Wealth Management will have the right to hire that applicant at its discretion and without any fee owed to the submitting Employment Agency, person or entity. Employment Agencies that have entered into agreements with Tolleson Wealth Management must submit applicants in accordance with the terms of the applicable agreements in order to be eligible for payment of placement fees.
Tolleson Wealth Management is an Equal Opportunity Employer
