What are the responsibilities and job description for the HR ASSISTANT - FULL TIME position at Toledo Clinic?
General Summary
The function of the human resource assistant is to provide clerical support for the HR department. He/she assists with the processing of new hires and termed employees. He/she is responsible for typing, data entry, copies, filing and other support functions.
Works under the supervision of the HR Manager.
Essential Duties & Responsibilities
- Consistently arrives at work on time and adheres to regular work schedule.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Ensure all scanning is up to date.
- Verifies licensure and certifications to ensure they are up to date.
- Meets with new hires to complete onboarding.
- Create employee badges and gains an intricate knowledge of the badge system.
- Assigns and tracks progress of courses and policy signatures in the Performance Learning system
- Follow-up on trainings, licensures and policy sign offs.
- Types memos and other correspondence as assigned.
- Updates employee data in ADP.
- Employment verifications.
- Scans files and other documentation.
- Maintains strictest confidentiality.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
- Assists with planning and execution of special events such as, employee recognition/engagement events, holiday parties, fund raisers for charity events, and TTC blood drives.
Other Essential Duties May Include but Are Not Limited To
- Assists with special projects.
- Assists with candidate screening and recruitment.
- Assists with float pool scheduling.
- Other duties as assigned.
Knowledge, Skills & Abilities Required
Required:
- Consistently arrives at work in appropriate/professional attire.
- Completes all tasks within established time frame.
- Adheres to all clinic policies and procedures.
- Previous office experience helpful with strong typing skills and computer software experience (Microsoft Office suite).
- Must have the ability to prioritize and handle multiple projects.
- Strong communication and customer service skills.
- Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
- Demonstrates adaptability to expanded roles.
Education:
Preferred:
- High School Diploma or equivalent with additional Human Resources or Business Courses.