Shipping - Shipping Clerk II

Essential Functions

• Supports shipping operations through the execution of the following administrative tasks:
• Import/Export Administration
• Upload documents to statistical process control (SPC) software for Lab/QA review
• May create loading documents including placards, stencils and packaging documentation
• Perform data entry regarding:
• Shipment details and information
• Railroad activity including generating bills of laden (BOL’s), recording railcar weights, and authorize railcars entrance and exit from the plant utilizing site specific software (i.e. Rail Connect, Railmate, etc.)
• Ensuring the consistent maintenance and organization of all shipping records (i.e. shipping instructions, inventory loading sheets, bladder charts etc.) for quality assurance and audit purposes
• May provide absence relief for other clerks
• Scheduled and ad hoc reporting that may include but are not limited to:
• Ship Pack Rerun
• Chemical/Residue/Warehouse/Supply Inventory
• Department Metrics including but not limited to:
• Off weight bag weights
• Off specification material tracking
• Onsite and inbound empties (i.e. empty hopper cars located onsite or nearby)
• Van loading times in order to analyze arrival and duration of vehicle onsite
• Inventory maintenance and monitoring
• Hopper car/hopper truck inventory inspection sheets
• Off spec materials (hopper cars/trucks, warehouse locations, IQF Tabulation)
• Monitor and track empty hopper cars either located onsite for loading or nearby available for loading
• Logistics
• Schedule appointments for incoming vehicles
• Provide logistical direction for vehicle drivers assisting in plant navigation
• Assist packing and shippers with the execution of shipping instructions (SI) requirements and special requests including hopper car/truck seal setup and van setups
• Generate switch schedule
• Track, monitor and update materials location
• Generate checklists to ensure items leaving and entering in the plant are validated to comply with customer instructions; regulatory agencies directives; and according to expectations
• Training
• Record attendance for all training sessions (safety, process, etc.)
• Maintain log of safety/process training
• Provide exclusive administrative support to the Shipping Superintendent including but not limited to:
• Resource planning for upcoming orders and product assignments
• Communicating and executing packaging plans and changes with shipping supervisors
• Create reminder schedule for employee reviews, procedure changes, etc.
• Collaborate with various internal and external entities to communicate:
• Inventory (warehouse, bagging, etc.) statuses
• Timekeeping review and validation
• Department processes and information
• Carbon black sample tracking
• Ensure adequate inventory of shipping department supplies (e.g. flexible intermediate bag container (FIBC), stencils, etc.)
• Monitor and communicate concerns to appropriate authorities regarding inspection and repair history of hopper cars/trucks
• Liaise between office personnel notices and department to ensure vital information is shared timely and appropriately (e.g. internal job postings, meeting schedules, etc.)
• Perform additional duties as required by the Shipping Superintendent

This position involves safety-sensitive job duties.

It is the policy of Tokai Carbon CB Ltd to utilize its best faith efforts to promote equal employment opportunity in employment through a continuing program of practices designed to attain the realization of equal employment opportunity without regard to race, color, religion, national origin, sex, age, disability, sexual orientation, genetic information, veteran status or any other status protected by applicable law.