Preconstruction and Estimating Coordinator

Job Summary

TOCCI Construct, a leading construction management firm based in Woburn, MA, is seeking a detail-oriented and tech-savvy person to support our Estimating Team.

The Preconstruction and Estimating Coordinator supports the Preconstruction, Estimating, and Planning team by coordinating bid efforts, managing documentation, and maintaining key systems and data. This role ensures the preconstruction process runs efficiently from trade outreach through bid close while maintaining accuracy, organization, and consistency.

Key Responsibilities

Estimating & Preconstruction

• Compile, organize, and log subcontractor/vendor quotes
• Support scope comparisons and alignment with bid documents
• Assist in assembling bid packages, bid tabs, and response binders
• Assist with quantity takeoffs, data entry, bid leveling, and cost analysis
• Support responses to trade partner and vendor questions

Bid Management & Trade Coordination

• Manage bid invitations and responses; assess trade coverage
• Populate SmartBid with plans, specs, and addenda; issue updates
• Maintain and update subcontractor/vendor database
• Coordinate subcontractor outreach and distribution of bid documents

Planning & Department Coordination

• Maintain weekly planning schedule in Buildr and assign tasks
• Set up new projects (SharePoint folders, file structure, documentation)
• Order plans and coordinate document distribution
• Assist with preconstruction reports, RFIs, and meeting minutes
• Maintain department email inbox and distribute communications
• Support onboarding and training of co-ops

Data, Systems & Research

• Maintain historical cost library and estimate archives
• Research trade partners, materials, equipment, and market data
• Generate reports and support preconstruction tracking
• Assist with continuous improvement of systems and workflows

Prequalification

• Solicit, track, and maintain subcontractor/vendor prequalification data
• Manage renewals and maintain accurate records

Desired Skills Experience

This is a full-time position located at our Woburn office and reports to the Director of New Business Compliance. The position requires a self-motivated, detail-oriented, and dedicated individual with a sense of the constraints and opportunities related to Planning and Estimating.

Bachelor’s degree in civil engineering, architecture, construction management, or related field.

Two (2) to four (4) years of relevant experience

Expertise or willingness to become proficient in MSOffice, OST and Estimating Software, Microsoft Project, and Procore (or equivalent systems)

Ability to face challenges head-on and quickly troubleshoot issues

Demonstrated character/integrity to support the company, its values, and fellow employees while exceeding customer expectations

Good hearing and vision skills. Ability to sit for lengthy periods of time. Ability to use hands and fingers to operate a computer, tablet and telephone devices, and prepare written materials. Ability to withstand occasional occupational risks such as exposure to non-toxic and toxic chemicals used in construction and in an office environment. Ability to withstand exposure to typical office noise.

About TOCCI

TOCCI offers a competitive salary and benefits package. We encourage professional growth and support continued learning through training and individual development programs. TOCCI offers opportunities for socializing and giving back by sharing time, resources, and money. TOCCI is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer providing opportunity to all people without regard to race, color, religion, national origin, marital status, veteran status, age, disability, pregnancy, sexual orientation, or any other legally protected category. TOCCI is a background screening, drug-free workplace.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Work Location: In person

Salary : $50,000 - $65,000