Coordinator of Operations (Managerial Tier B)(Tobin K-8) - (SY26-27)

Role Overview

The Operations Coordinator will design and implement systems supporting a wide-range of needs within the Tobin School community. The Operations Coordinator will coordinate all day to day needs in partnership with school leadership for the school building to function effectively and safely for students, families and staff. They will coordinate the main office, supply inventory and ordering, schoolwide transitions, lunch and recess, transportation,  as well as support adherence to the BPS Code of Conduct to ensure a safe learning environment. The Operations Coordinator  will support the implementation and improvement of efficient and high quality systems and processes throughout the school. The Operations Coordinator will also lead the development of whole school and community events including assemblies. 

Responsibilities of the School Operations Coordinator will include but are not limited to:

Before and After School Partnership Management

•  Serve as the primary liaison with key before and after school partners 
• Create and maintain student schedules, room assignments, safe transitions to and from programs, and other logistics to ensure smooth  before and after school programs 
• Establish and maintain successful relationships with members of the Tobin community in close collaboration with school administration 
• Design and implement structures to collect and act on feedback of after school programming 
• Continue to seek and build new partnerships, with a focus on maximizing resources

Operations & Facilities 

• Develop and implement systems and procedures to ensure seamless execution of daily school operations in partnership with school leadership, including, but not limited to, arrival and dismissal procedures, lunch and recess, before and after school programming, main office management, and emergency plans
• Prepare the school for the beginning and end of the year by ensuring that classrooms, building facilities, and services are lined up and ready to go
• Provide oversight on the planning and execution of all on-site and off-site school events such as field trips, open houses, family nights, performances, etc.

• Partner with custodial staff to clarify, and uphold cleanliness expectations in the building
• Monitor cleanliness of the building on a daily basis through walkthroughs at the start of day and night custodial shifts 
• Manage all building use requests and space reservation needs for school, before/after school, and partner requests 
• Manage students transportation, including bus registration, bus lists, bus arrival and dismissal procedures and district-related interactions pertaining to the student bussing
• Support with other administrative duties as needed
•  Monitor and develop content for family and community stakeholders and develop sharing system across multiple mediums (website, social media, telephone blasts, backpacked materials, etc) 
• Manage inventory of all school supplies, classroom furniture, needs to ensure full utilization of resources and responsible spending 

Student Attendance Monitoring System

• Oversee daily attendance schoolwide, including daily tardies and early dismissals
• Communicate with families the importance of attendance
• Manage monthly nudge letters to families, student attendance contracts, and family attendance meetings as needed

Qualifications

• Associates/Bachelors degree with experience working with inner city youth in urban setting
• High level of skill with Google Suite (Docs, Sheets, Drive, GMail, etc.) 
• Shared dedication to the Tobin’s mission and core values
• Commitment to the success of all Tobin students
• 3 years of full-time work experience; 1-3 years experience preferably in an education or non-profit related organization
• Strong organizational skills and attention to detail, with a demonstrated ability to work independently, lead multiple projects, and manage a high volume of tasks, deadlines, requirements, and decisions.
• Strong written and oral communication skills
• Ability to work independently as well as within small and diverse teams
• Comfort and familiarity with student information databases (Aspen, SIS, Panorama, etc)

Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.

NOTE: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223 day work-year will include the 180 days in which school is in session, and the additional days will be determined by the employee and the principal or headmaster of the school. This position is subject to the City of Boston residency requirement.

School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.