Administrative Assistant

POSITION SUMMARY: Under the direction of the Facility Manager, The Facilities Assistant will be responsible for handling daily tasks associated with the day-to-day operations of Facilities Department. These responsibilities may vary depending upon the specific needs of the department. Essential Duties and Responsibilities 1. Composes simple correspondence; types letters and assists with revising and/or creating new facility forms. 2. Organizes and maintains departmental files to ensure the efficient recovery of business information. 3. Collects, sorts, and prepares all incoming/outgoing mail and interoffice correspondence for internal distribution and/or courier pick up. May also be required to handle FedEx or UPS mailings. 4. Maintains logs that comply with state regulations; construction/project binders; insertion of updates to the emergency operation plan and assists with distribution of disaster preparedness information. 5. Receives and processes work/repair request for repairs, installations, assemblies or modifications within all facility locations. 6. May be requested to research vendors, create contractor lists and confirm contact names and mailing information. 7. Pro-actively monitors general condition of facility and completes daily Environment of Care inspection sheet. 8. Provide coverage for Facility Clerk when necessary. 9. May be required to travel to different to facility locations. Qualifications and Experience Requirements Min. high school diploma Basic office skills and familiarity of Word, Outlook, and Excel. Ability to work independently or cooperatively as a member of a team to complete work on schedule according to quality standards. Excellent people orientation, interpersonal sensitivity and inclusive style. Approachable and confident in dealing with people. Good communicator, comfortable in dealing with people at all levels Comfortable with adapting to varying duties and new processes within a fast-paced environment. Ability to lift or bend repeatedly, lifting up to 50 lbs.Possession of a valid California Driver’s license.Company DescriptionT.H.E. Health and Wellness Centers is a nonprofit community clinic in South Los Angeles. For more than 50 years, we've provided high-quality, low cost healthcare and preventative education for all.We are an Equal Opportunity Employer.