What are the responsibilities and job description for the Account Coordinator position at To Be Designed San Diego?
JOB DESCRIPTION:
We’re looking for a highly organized, detail-driven Account Coordinator to join our team in a fast-paced, ever-evolving environment. This role is integral to the seamless execution of our corporate, social, and wedding programs, supporting projects from initial concept through final install.
The ideal candidate thrives in a dynamic setting, balancing administrative excellence with a passion for creating exceptional client experiences. You’ll work closely with our sales and operations teams to manage timelines, build proposals, order all materials needed, and ensure every detail is thoughtfully executed.
Key Responsibilities:
- Provide administrative support to ensure efficient day-to-day operations and event execution
- Coordinate and manage programs from start to finish, supporting both sales and production teams
- Build proposals in Goodshuffle and prepare accompanying design documents
- Maintain and update event management systems, including inventory, images, and client/venue information
- Support event costing, proposals, and post-event reconciliation
- Participate in on-site event installations as needed, acting as a liaison from the sales team
- Collaborate across departments, contributing to a positive, solutions-oriented team environment
Requirements:
- Must be available to work in person in San Diego, Monday–Friday from 9:00 AM – 5:00 PM
- Highly organized, with strong attention to detail and the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Ability to thrive in a fast-paced, ever-evolving environment
- Proactive, solutions-oriented mindset with a willingness to jump in where needed
- Comfortable handling administrative tasks and supporting cross-functional teams
- Experience in event coordination, hospitality, or a related field preferred
- Familiarity with Goodshuffle or similar event management platforms is a plus