Executive Assistant

Qualifications: Bachelor’s degree in business, Administration, or equivalent professional level experience. Minimum of three years experience in office management or equivalent related functions. Non-profit organization experience and work history within child serving systems preferred.

Skills & Knowledge Required:

• Well-organized and attentive to detail.
• Excellent collaboration, exemplary customer service, and time management skills.
• Strong relationship building skills with internal team members and external community partners.
• Ability to effectively communicate to various internal and external audiences both in person and through various electronic media.
• Commitment to system of care principles, cultural competency & effective teamwork.
• Excellent problem-solving/creative thinking skills.
• Basic computer and writing skills.
• Ability to travel, access to reliable transportation, and current auto insurance required.
• Access to reliable home internet service required.

Duties & Responsibilities/Principal Activities:

• Demonstrate enthusiasm for all services of TNV and be fully knowledgeable about the regions where services are provided, and benefits of TNV services.
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
• Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Manage professional and personal scheduling for COO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan events, both internally and offsite
• Productive back up support for security of buildings.
• Complete required safety checks for the TNV corporate office building.
• Maintain inventory and ensure timely and accurate ordering of supplies for the corporate office.
• Development and implementation of designated projects to support clerical/administrative improvements.
• Monitors and disseminates correspondence received via email, fax, or postal service.
• Provide general administrative support to remote office administrative staff when necessary.
• Support HR Department needs and maintain confidentiality of all records.
• Coordination and support of agency functions and events.
• Ensure proper front desk coverage and act as a back up to the Intake and Referral Coordinator.
• Other duties and/or tasks as assigned.