School Bookkeeper Position Hourly -Apex

Primary Role:
Manage the school’s daily financial transactions and records on site, while working as part of TMSA’s Central
Office Finance team to ensure accurate reporting and compliance with TMSA procedures.
Qualifications:

• Associate degree in accounting, business, or a related field required; bachelor’s degree preferred.
• At least two years of bookkeeping, accounting, or related financial administrative experience;

school finance experience preferred.

• Knowledge of financial recordkeeping, account reconciliation, purchasing, and budget tracking.
• Proficiency with spreadsheets and office software; experience with Bill.com or similar systems

preferred.

• Strong attention to detail, organization, communication, and confidentiality.
• Ability to work independently at a school campus while collaborating with the Central Office

Finance team and school staff.

Skills:

• Accurate bookkeeping, account reconciliation, and financial recordkeeping.
• Strong Excel or Google Sheets skills for tracking expenses and reviewing budgets.
• Ability to review invoices, receipts, and purchase requests for accuracy and completeness.
• Organization and time management across multiple deadlines.
• Clear communication with school staff, vendors, and the Central Office Finance team.
• Sound judgment, problem-solving, and attention to detail.
• Ability to maintain confidentiality and follow financial procedures.
• Customer service skills and the ability to explain procedures to school staff.

Duties and Responsibilities:

• Maintain accurate and organized records of the school’s financial transactions.
• Collect, document, and prepare school funds for deposit in accordance with TMSA procedures.
• Record and track revenues and expenses for student activities and clubs, including fees,

fundraising proceeds, purchases, and event expenses. Maintain supporting documentation and
reconcile activity and club balances regularly.

• Review purchase requisitions, invoices, receipts, and payment requests for accuracy, supporting

documentation, account coding, budget availability, and required approvals.

• Help school staff follow TMSA purchasing and credit card procedures before making purchases.
• Enter and track transactions in TMSA’s financial systems, including Bill.com, as assigned by the

Central Office Finance team.

• Assist the principal and Finance Department with budget preparation, revisions, and transfers.
• Track credit card purchases and collect documentation needed for monthly reconciliation.
• Respond to financial questions from school staff and vendors, referring matters that require

approval or policy interpretation to the Finance Department.

• Prepare records and reports for monthly reviews, audits, and other Finance Department requests.
• Safeguard financial records and maintain the confidentiality of employee, student, and vendor

information.

• Perform other related duties as assigned by the Central Office Finance Department and the school

principal.