What are the responsibilities and job description for the Administrative Assistant position at TMSA Public Charter Schools?
POSITION SUMMARY
The ideal candidate is highly self-motivated, professional and capable of managing their work load
and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a
growing company with competitive compensation and benefits. The Administrative Assistant —
Central Office reports to the Chief of Staff.
KEY RESPONSIBILITIES
- Coordinate executive communications, including taking calls, responding to emails and
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Answering phones and routing calls to the correct person or taking messages.
- Researching and conducting data to prepare documents for review and presentation by the
- Using various software, including word processing, spreadsheets, databases, and
- Provide general administrative support.
- Additional Duties and Responsibilities
- Manage and maintain accurate student enrollment records within the Infinite Campus Student
updates.
- Support Census management by verifying student data, enrollment counts, and compliance
- Monitor and assist with daily student attendance processes, ensuring accurate entry,
- Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare,
- Coordinate the generation, review, and distribution of report cards, ensuring accuracy,
- Distribute report cards to parents/guardians through approved platforms (digital and/or print),
- Assist with ParentSquare communication management, including posting announcements,
- Generate student and administrative reports from Infinite Campus and related systems for
- Collaborate with school sites, counselors, and administrators to resolve enrollment,
- Ensure compliance with FERPA and district confidentiality standards when handling student
- Provide technical and procedural support to staff regarding student information systems and
- Perform additional clerical and administrative duties related to student services and district
MINIMUM QUALIFICATIONS
- Bachelors Degree; Business Administration
- Administration experience: 3 years reporting directly to senior management
- Strong organizational, project management and problem-solving skills
PREFERRED QUALIFICATIONS
- Prior experience in a public charter school or similarly mission-driven educational setting.
- Familiarity with TMSA's academic model, student population, and Leader in Me framework.
- Bilingual abilities (English plus an additional language).
KEY COMPETENCIES
- Mission Alignment — Demonstrates strong commitment to TMSA's mission and Science ·
- Communication — Communicates clearly and professionally with students, families,
- Collaboration — Works effectively as part of a multi-disciplinary team.
- Integrity — Maintains the highest standards of confidentiality, professionalism, and ethical
- Continuous Improvement — Welcomes feedback and pursues ongoing professional growth.