What are the responsibilities and job description for the Office Coordinator position at tmn?
Office Coordinator | M- F 8:30a-4:30p | $16/hr
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.
The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.
KEY RESPONSIBILITIES
Onboarding & New Hire Support
- Serve as a primary coordinator for onboarding new staff
- Connect with new hires prior to their start date to provide guidance and support
- Schedule and complete Day 1 New Hire Orientation (NHO)
- Ensure completion of all required online training modules
- Facilitate and coordinate remaining NHO activities with internal departments and stakeholders
Customer Service & Front Desk Support
- Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
- Answer and route incoming phone calls in a professional and courteous manner
- Act as a welcoming and knowledgeable point of contact for internal and external partners
Office Administration & Operations
- Manage daily office operations to maintain an organized, efficient, and professional environment
- Process invoices, maintain contracts, and stream/process checks
- Handle outgoing mail and deliveries, including trips to the post office
- Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared
HR, Billing & Program Support
- Maintain accurate and confidential employee files and HR documentation
- Assist with billing processes and verify program census data
- Provide general administrative and clerical support to program leadership as needed
Additional Duties
- Provide general administrative support as needed to support program operations and leadership
- Running short errands; meaning you must have a valid driver’s license that is in good standing and valid for one year with driving experience
- Perform other related duties as assigned
Why Join Us?
- 🕗 Full-Time Schedule: Monday–Friday, 8:00 AM–4:00 PM
- 💰 Competitive Compensation & Benefits for full-time employees
- 📈 401(k) with Company Match
- 🌴 Paid Time Off & Holiday Pay
- ❤️ Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
- 🚀 Job Security & Growth with nationwide career development and advancement opportunities
We have a rewarding work environment where every day is fulfilling! Join our team…Apply Today!
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.
Salary : $16