Associate Director of Advancement

JOB DESCRIPTION

Position Title: Associate Director of Advancement Position Type:

Department: Advancement Classification: Exempt

Reports To: Director of Advancement

Job Summary

TMI Episcopal is seeking a motivated professional with a strong work ethic, an outgoing personality and
enthusiasm for developing and managing relationships, fundraising and events. The Associate Director
of Advancement makes connections to constituents throughout the school and community; produces
exceptional events that advances the school’s brand and cultivates prospects and donors; manages key
volunteers; and partners with development team members to achieve annual goals. Three main areas of
responsibility, with collaboration from the Director of Advancement, include: Special Events,
Sponsorships and Community Engagement. This position receives guidance and support from the
Director of Advancement yet works with limited supervision.

The Advancement Office at TMI Episcopal is highly responsive to the needs of others and maintains
high standards of confidentiality and integrity. The environment is busy, fast-paced and team-oriented.

Essential Job Duties

1. Event Planning and Production: Coordinate signature annual fundraising events as well as activities

supporting cultivation, fundraising and stewardship efforts.
1. Identify, organize, train, support and coordinate volunteers with a wide variety of skill sets.
2. Manage a personal portfolio of gift prospects including qualifying, cultivating, and soliciting

prospects for gifts.
3. Responsible for discovery, pipeline building, strategic engagement activities.
4. Work with the key partners throughout the school’s Advancement team and volunteers to

develop and implement short and long-term strategic fundraising events.
5. Assist with negotiations for space contracts and book event space, arrange food and

beverage, order supplies and audiovisual equipment, order event signs, and ensure
appropriate décor.

6. Gather information on each project to achieve quality event productions.
7. Conduct research, make site visits, and find resources to help staff and volunteers make

decisions.
8. Create and revise room layouts for each event.

9. Propose new ideas to improve the event planning and implementation process.
10. Serve as liaison with vendors on event-related matters.
11. Assist with managing on-site production and clean up for events as necessary.
12. Attend all events as required: set-up, meet and greet guests, monitor timeline and

progression of event, supervise/manage clean-up of event venue.
13. Perform other duties as assigned.

2. Sponsorships: Develop and manage the marketing and fundraising plan for our school’s sponsorship
program that includes but is not limited to TMI’s annual giving program; sponsor prospecting,
proposal customization and presentation, contracts, follow-up and support; create and implement
revenue generating sponsorships, advertising and naming opportunities for TMI to achieve
established financial goals.

3. Community Engagement & Philanthropy: Develop and implement strategies to engage, cultivate
and strengthen relationships and support with TMI families and community partners.

ADMINISTRATION
1. Assist with preparing budgets and provide periodic progress reports to staff for each project.
2. Keep track of event finances including check requests, invoicing, and reporting.
3. Coordinate appointments and visits, and scheduling of events on the calendar.
4. Prepare and modify event contracts as requested.
5. Assist with preparing grant proposals, appeals, mailings and campaigns.

Experience/Skills
EXPERIENCE

Minimum 5 year’s of professional fundraising experience with managing special events, volunteers,
prospect identification, solicitation and cultivation.

QUALIFICATIONS

1. Excellent interpersonal skills both in person and phone, with high professionalism.
2. Proficient using the latest versions of Microsoft Office, Canva, mail merges, email, web searches

and social media platforms.
3. Working knowledge of Raiser's Edge or donor management software.
4. Working knowledge of Onecause or special event management software.
5. Excellent communication skills, including writing, proofreading skills, and speaking.
6. Ability to manage multiple projects and work assignments from a variety of staff and volunteers, and

meet deadlines with little supervision, work occasional evenings and weekends.
7. Ability to work independently, as a self-starter, and a team member
8. Attention to details and a commitment to maintain accurate, confidential records.
9. The Assistant Director of Advancement should have a love for event management and fundraising,

possess a strong work ethic, provide outstanding customer service, be an enthusiastic professional
with an outgoing personality, and be able to build relationships with internal and external customers.

Education

Bachelor’s degree from an accredited college/university required.
Physical Requirements

Updated 08/10/2023

1. Finger Dexterity: Using fingers to make small movements such as typing or picking up small
objects.

2. Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or
quickly.

3. Hearing: Able to hear average or normal conversations and receive ordinary information.
4. Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.
5. Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other

materials.
6. Physical: May be required to stand or sit for long periods of time while providing instructions or in

monitoring student and activities. May have to lift folders, files, papers, equipment, and other such
items weighing up to approximately 25 lbs.

Updated 08/10/2023