ADMINISTRATIVE ASSISTANT

CLOSING DATE: 12/15/2025 @ 4:00 PM

Salary Range: $21.17 to $25.62/hour

**APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE

** RESUME AND REFERENCES ARE REQUIRED

ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:

• Coordinates a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the office.
• Receives telephone calls and visitors. Responds to requests for information concerning program functions. Personally prepares responses from source material. In the supervisor's absence, assumes responsibility for ensuring that requests for action information are made known to responsible staff who can satisfy the request. Follows up on required actions and informs supervisor of status.
• Assists supervisor in the procedural aspects of expediting the work of the office, including distribution of workload; explaining report requirements, arranging for submission of data, and assembling into general reports.
• Receives and controls mail, routing items directly to the appropriate offices for action and notifying the supervisor of pending delays and their reasons.
• Takes full responsibility to ensure timely reply or action; secures and furnishes information required by higher level management relative to action required or taken.
• Reviews outgoing correspondence for signature of the supervisor, and for proper format, complying with procedural policies.
• Searches for, assembles, and summarizes information as required from files and documents as requested by the supervisor or in anticipation of the supervisor's needs.
• Arranges meetings and makes reservations for meeting rooms and notifies all participants.
• Maintains supervisor's calendar; schedules appointments and meetings based upon knowledge of the supervisor's workload and current issues of importance. Reminds supervisor of appointments and the nature of the appointment before the scheduled meeting. Reschedules appointments if supervisor is not able to meet schedule.
• Makes travel arrangements for supervisor and staff, contacting traveler’s enroute to relay information, and preparing various travel vouchers and reports.
• Organizes and maintains files and records, manuals, handbooks, and other related materials.
• Maintains staffing list of all Department employees.
• Establishes and maintains a tracking system on commitment records and the budget allotted for equipment purchases, travel expenditures, training expenditures, and supply purchases and records expenses.
• Checks the accuracy, updates records, and checks status of funds to ensure funds are available to cover transactions.
• Performs other duties as assigned.

MANDATORY MINIMUM QUALIFICATIONS:

Experience:

Two (2) years of direct work experience.

Education:

Associate’s Degree in Business Administration or related field.

**Please email degree, transcripts, license and certifications to Glenda.Jim@fdihb.org

NAVAJO/INDIAN PREFERENCE:

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.

Salary : $21 - $26