Terminal Coordinator

Position Summary

The Terminal Coordinator serves as a first point of contact at the Terminal and responsible for overseeing truck loading, product receiving, and general terminal oversight.

General Duties and Responsibilities

• Ensure the safe operation of the terminal; maintain awareness for personal and co-workers safety, and ensure knowledge and compliance with all policies and procedures.
• Serve as the first point of contact for all contractors, new carrier drivers and visiting personnel. 
• Review credentials of all visiting personnel and ensure compliance with Company Policies and Procedures and regulatory requirements.
• Watch for irregular or unusual conditions that may create security concerns or safety hazards.
• Work with Port to allow entrance or exit of employees and authorized visitors through Security Gates.
• Responsible for training of Carrier drivers on loading procedures, terminal rules and safety equipment. 
• Responsible for working with operational staff and customers to keep schedules and deliveries up to date.
• Prepare, monitor and review Marine Delivery paperwork and all corresponding paperwork needed for Hydrant deliveries.
• Prepare and maintain various reports for the terminal as requested. 
• Oversee the Terminal “Right to Know Center” in line with the Hazardous Communications (HAZCOM) section of the SPPM.
• Review and update Vapor Tightness Certificates (Trailer Leak Test Reports) in Toptech when new certificates are received from Carriers.
• Conduct Safety and Security Inspections.
• Ensure that all contractors, customers and vendors follow Company/Terminal Policies and Procedures when accessing or working in the Terminal.
• Participate in emergency situations as required. 
• Perform other duties as assigned.

Position Qualifications

Knowledge, Skills and Abilities:

• Strong team player with the ability to work independently. 
• Basic computer and Microsoft Office experience required.
• Experience with terminal automation software - such as Toptech - is preferred.
• Ability to interact cordially and communicate with the public.
• Excellent communication skills, including a strong ability and commitment to providing exceptional customer service.
• Ability to assess and evaluate situations effectively.
• Ability to identify critical issues quickly and accurately.
• Ability to work overtime as necessary.
• Ability to work a flexible schedule, including evenings, weekends and/or holidays.

Education, Experience, Qualifications:

• High school diploma / GED or equivalent experience is required.
• Minimum of 1 year of industry experience is preferred.
• Possess and maintain a valid driver’s license.
• Must be able to obtain and maintain a Transportation Worker Identification Credential Card (TWIC).

Physical Requirements: 

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally position, transport and/or move up to 25 pounds.
• While performing the duties of this Job, the employee is regularly required to:
  • Stand; walk; move across large areas including uneven terrain, sometimes quickly; 
  • Communicate with and exchange information verbally and in writing;
  • Operate a motorized vehicle during the work shift;
  • Move about in an office environment;
  • Work using repetitive motion.
• Work requires physical efforts associated with using the computer and phones to access information.

Working Environment:  

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

•  Regularly in an office environment.
•  Occasionally exposed to work in high, precarious places. 
•  Routinely exposed to work near moving mechanical parts; vapors or airborne particles; toxic or caustic chemicals.
•  Routinely exposed to outdoor weather conditions; extreme cold; extreme heat.
•  Routinely exposed to moving mechanical parts, hand tools and small to medium-sized power tool use.
•  Occasionally exposed to non-toxic propane or hydrocarbon-based vapors.

The noise level in the work environment is usually moderate.
 
This position is required to be performed at the work site during regularly scheduled hours.   Physical presence at the work site is required.  
 
This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.   As the nature of business demands change so, too, may the essential functions of this position.

Note:

Successful candidates must complete a drug screen, functional employment physical and background check. TransMontaigne maintains a Drug and Alcohol Free Workplace.

EOE Statement: 

TransMontaigne is an equal opportunity/affirmative action employer. TransMontaigne makes hiring decisions solely based on qualification and experience, without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law. 

About the Organization:

TransMontaigne Partners LLC is a terminaling and transportation company based in Denver, Colorado with operations in the United States on the Pacific Coast, the Gulf Coast, in the Midwest, and in the Southeast. We provide integrated terminaling, storage, transportation and related services for customers engaged in the distribution and marketing of light refined petroleum products, heavy refined petroleum products, crude oil, chemicals, fertilizers and other liquid products. Light refined products include gasolines, diesel fuels, heating oil and jet fuels; heavy refined products include residual fuel oils and asphalt.

Benefits

• Medical/Pharmacy Plan
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Flexible Spending Account Plan
• Health Savings Account
• Tuition reimbursement
• 401(k) Plan with Company Match
• Employee Assistance Plan
• Paid Time Off (PTO) - 1st Year Employee - 80 hours Total (3.08 Hours - Bi-weekly Accrual)
• Paid Holidays - 9 Company Recognized Holidays
• Tuition Reimbursement Program
• Wellness Program