Administrative Assistant, Global Partnerships

Who We Are

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 300 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 950 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The Role And What You’ll Do

The Administrative Assistant will support the EVP, TKO Global Partnerships and (2) additional VPs within TKO Global Partnerships. This role is key to providing critical support and superior administrative, complex scheduling, and project/meeting support (onsite, externally, virtually) to enable the executives to focus on strategic priorities. Key duties include managing the SVP's complex calendar, acting as a liaison with internal and external stakeholders, preparing detailed briefing materials, drafting correspondence, and assisting with special projects and events. The role requires strong organizational skills, discretion, and the ability to handle confidential information. Must be able to thrive in a fast-paced, deadline driven environment, is meticulous, organized, and professional.

• Calendar and Schedule Management: Manage and prioritize a complex, high-volume calendar across multiple time zones, including scheduling internal and external meetings, appointments, and travel while independently resolving conflicts.
• Communication and Correspondence: Serve as a primary liaison and first point of contact for internal and external stakeholders. This includes screening calls and emails, drafting, reviewing, and editing sensitive correspondence, reports, and other documents on behalf of the SVP.
• Meeting and Event Coordination: Plan and coordinate meetings and events, including preparing agendas and presentation materials (Word, PowerPoint, Excel), taking meeting minutes, tracking action items, and ensuring timely follow-up and creating briefing documents for the SVP to ensure they are well-prepared for all meetings and presentations.
• Travel and Expense Management: Coordinate complex domestic and international travel arrangements and itineraries and prepare and process expense reports (often using systems like Concur).
• Special Projects and Ad-Hoc Tasks: Assist with special projects, track action items, monitor timelines and deliverables, and perform other administrative duties as needed to support the SVP and their department's objectives.
• Confidentiality and Discretion: Handle highly sensitive, confidential, and proprietary information with the utmost discretion and sound judgment.
  
  

You Have These (Add Qualifications)

• A bachelor's degree is often preferred, but extensive, relevant experience may be considered in place of a degree.
• Experience: 3-5 years of executive-level administrative experience, directly supporting senior executives.
• Technical Proficiency: Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and aptitude for learning new software and enterprise systems.
• Adaptability & EQ: Able to be composed under pressure in a fast-paced, dynamic environment. High emotional intelligence and a professional demeanor.
• Organizational and Time Management Skills: Exceptional organizational skills and meticulous attention to detail. The ability to manage multiple priorities, work independently, and meet deadlines.
• Communication Skills: Excellent written/verbal communication skills as well as interpersonal skills to interact professionally with all levels of staff and external parties.
• Proactive and Solution-Oriented: The ability to anticipate needs, solve problems independently, and take initiative to improve processes. Proactive and self-motivated, with excellent problem-solving and critical thinking abilities.
• Discretion and Confidentiality: A high level of professionalism and the ability to handle sensitive and confidential information with discretion.
  
  

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$18.57 hourly(minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$24.76 hourly

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.