Administrative Assistant

Administrative Assistant – Durham Office

Location: Durham, NC

Schedule: Full-time (40 hours/week) OR part-time (30 hours per week, except from 1/1–4/15 and 9/1–10/15, when 40 hours per week is required)

Work Model: Onsite

Seasonal Overtime: Required during peak tax seasons (3/1–4/15 and 9/1–10/15)

TJT is seeking an Administrative Assistant to play a central role in our Durham office. We are open to either a full-time or part-time team member; if part-time, the schedule must align with the current role expectations: 30 hours per week, except from 1/1–4/15 and 9/1–10/15, when 40 hours per week is required.

This person will join our Durham office team and help support a professional, client-focused firm where exceptional service is always the priority. Our Durham office is one of four TJT locations, and this role will collaborate virtually with team members in our other offices using technology such as Microsoft Teams.

Success in this role requires someone who thrives on multitasking and enjoys interacting with clients, visitors, and TJT team members throughout the day. This is a fast-paced position with steady activity and regular movement throughout the office, including periods of sitting, standing, and walking.

This individual will be a key member of the firm’s administrative team, taking ownership of assigned responsibilities and contributing wherever needed. Duties may include organizing and scanning tax return documents, paging and delivering tax returns, logging out projects, electronically filing tax returns, setting up clients, preparing binder rollforwards, completing financial statement footings and PDF creation, and coordinating with the broader Admin team on tasks and special projects.

This position also supports the day-to-day operations of the Durham office, including ordering and maintaining supplies, arranging lunches, greeting clients and visitors, setting up workspaces for new employees, assisting Durham partners with assigned tasks, scheduling meetings, handling company inquiries, typing labels, shipping packages via FedEx, making trips to the U.S. Post Office, running office errands, and completing miscellaneous data entry. In addition, this person will help ensure the lobby remains clean, organized, and consistently professional in appearance.

Essential Functions:

• Welcome clients, job candidates, and other visitors with professionalism and warmth
• Manage office supply inventory and reorder materials as needed
• Provide additional administrative support and take on other duties as assigned

Required Skills & Qualifications:

• Professional presence and polished demeanor
• Prior public accounting experience is preferred and would be helpful in succeeding in this role
• Familiarity with accounting, vendor relationships, general technology use, basic data entry, and fundamental math skills, including addition, subtraction, multiplication, and division
• Proficiency in Microsoft Word, Excel, and Outlook, including email and calendar functions
• Ability to quickly learn and use industry-specific software as needed
• Working knowledge of standard office equipment
• Typing speed of 30 wpm
• Alpha/numeric filing skills
• Positive, outgoing attitude and a willingness to support fellow administrative team members
• Strong time management skills with the ability to multitask, prioritize effectively, and maintain close attention to detail
• Ability to work independently with minimal supervision

***Please note this is not an inclusive list of job responsibilities. TJT reserves the right to modify responsibilities based on operational needs***

TJT Benefits

• Covered Health Insurance for Employees
• Paid Time Off (PTO)
• Dental, Vision, and Disability Insurance
• Automatic employer 401(k) Contribution
• Nine paid holidays throughout the calendar year

Thomas, Judy & Tucker (TJT), is a leading full-service CPA firm providing audit/attestation, taxation, and client advisory services to North Carolina and beyond for more than 35 years. Our firm has 20 partners and 275 professionals with offices in Raleigh, Durham, Wilmington, and Cedar Point, North Carolina. We offer a professional working environment with a stable and growing company.

Our employees establish collaborative and personalized relationships with our clients that has in turn allowed our firm to establish a reputation for excellence in the North Carolina business community. TJT serves privately held businesses from most major industries including real estate, construction, manufacturing, hospitality, restaurants, retail, non-profit agencies, and high net worth individuals. Inside Public Accounting recently recognized us as one of the Fastest Growing Firms nationally as well as one of the top 150 firms in the United States for 2025.

As TJT’s mission states, “The source of our strength is our people.” Our firm offers a collaborative working atmosphere where our employees become part of a cohesive client service team. We offer the technical resources and expertise of a large firm combined with the personal attention and service of a local firm.