What are the responsibilities and job description for the Associate Director Project Management position at TJP?
Role Description:
The Associate Director of Project Management is a key leader responsible for overseeing two or more brands. This role requires a pragmatic, collaborative project manager with experience managing two or more direct reports. The Associate Director drives cross-functional alignment, ensures efficient planning and execution, identifies interdependencies that could affect projects, and fosters clear communication and teamwork across account teams.
Responsibilities:
- Manages the planning, scheduling, documentation, resourcing and workflow for a wide range of client projects
- Distills complex client project requests into clear and actionable project plans using project management software to build out schedules, tasks, due dates and assignments
- Helps prioritize projects and deliverables across assigned PMs with an eye toward maximizing the billable utilization and productivity of the groups' staff
- Leads staffing planning for responsible brands, and partners with Client Service leads on revenue forecasting and recognition
- Partner with Client Services on SOW development
- Champions clear communication between internal project teams, ensuring those teams have access to necessary files and materials
- Fuels inter-departmental relationships and liaise between account leadership, creative, technology, and other functions
- Contributes to ongoing process improvements
- Manages the individual growth, professional development and performance of each direct report.
- Actively supports direct reports by mentoring, problem-solving, overcoming obstacles and serving as a first-level escalation point for helping to resolve project issues.
- Contributes to continued integration and utilization of standardized project management tools by project team members
Qualifications:
- Bachelor’s degree
- Minimum 5 years of Project Management experience at a pharma agency
- Strong working knowledge of project management tools (e.g., Trello, Smartsheet, SharePoint, MS Teams) and processes
- Experience in digital and print
Soft Skills:
- Strong project leadership presence including communication skills and conflict management
- Ability to effectively engage with and influence senior stakeholders
- Strong organizational and time management skills
- A resourceful problem-solver who seeks out effective and efficient solutions
- Strong emotional intelligence
- Being prepared to accept full responsibility for tasks entrusted to them; seeing tasks through to completion and dealing with the consequences of failure or success
- High degree of organizational awareness, ability to connect the dots to understand all the interdependencies and big picture
- Proactive mindset that bridges ideas to implementable solutions, and can help move both internal and external stakeholders to quickly solve problems
- Ability to work with strong sense of urgency and prioritize across multiple tasks required
- Possess and demonstrate positive and inspirational leadership qualities
- Excels at communicating ideas and thought processes
At TJP, we are dedicated to creating an inclusive and welcoming environment for all. We believe in equal opportunity for everyone and are committed to treating all applicants and employees fairly, regardless of race, color, religion, creed, national origin, ancestry, sex, age, disability, military status, genetic information, sexual orientation, or any other characteristic protected by law at the federal, state, or local level. If you need assistance with the application process or require accommodations, please don’t hesitate to reach out to us—we are here to help.
No recruiting or staffing agency inquiries, please.