Construction Accountant & Business Manager

Position Title: Construction Accountant & Business Manager

Location: Madison, WI (On-site)

Job Type: Full-Time

Position Summary

The Construction Accountant & Business Manager will manage the financial health and daily office operations of our construction business. TJK is a family oriented, dynamic, and agile business. As such, the optimal "self-starter" candidate will find this role attractive and will take ownership of all financial activities within the company.  The accountant & business manager role further entails full-cycle accounting, including accounts payable, job cost tracking, bank reconciliations, and payroll, amongst others, overseeing employee onboarding, insurance renewals, and offering direct executive support while acting as the office operations liaison. This role blends financial accuracy on the accounting side with strong administrative leadership on the business management side; moral values and company best interests are paramount.

Key Responsibilities

Construction Accounting & Financial Tracking

·               Data Entry & Banking: QuickBooks; enter invoices and receipts. Perform daily bank recs. and deposit incoming payments.

·               Billing & Draws: Prepare construction draws, invoicing, and contract-specific billings for all ongoing projects.

·               Subcontractor Financial Tracking: Track all payments by subcontractor in Excel, noting and analyzing project variances.

·               Lien Waivers & Compliance: Prepare, collect, and manage lien waivers, COIs and W-9s when onboarding new subs.

·               Contracts & Purchase Orders: Prepare & send contracts and POs to subs. & vendors; details recorded in Excel by project.

·               Job Setup: Determine new job numbers and update internal staff on newly launched projects.

Cash Management, Tax & Audit Support

·               Disbursements: Prepare payments for invoices via check, ACH, or recurring payment schedules; record and pay all corporate and vendor credit cards.

·               Tax Preparation: Calculate and pay quarterly sales tax; prepare and send corporate tax information to third party CPA; compile and send 1099 vendor data to third party payroll company annually.

·               Budgeting & Reporting: Co-prepare annual budget; prepare financial reports for quarterly and annual business meetings.

·               Audits: Prepare documentation and coordinate annual insurance and benefits vendor audits.

Office Management, HR & Benefits

·               Office Operations: Oversee frequent front office admin. functions; order office, kitchen, and corporate apparel supplies.

·               Onboarding & Payroll: Lead onboarding for new staff members and perform routine payroll duties.

·               Benefits Administration: Enroll employees in medical insurance and the 401(k) plan upon eligibility; submit 401(k) payments to third party 401k company on a bi-weekly basis.

·               Insurance Renewals: Collaborate closely with owners on annual medical and business insurance renewals.

·               Meeting Coordination: Prepare, organize, and update the weekly staff meeting agenda.

Executive Support

·               Personal Financial Administration: Perform bill paying, banking, and income tax remittance for execs. personal expenses.

·               Legal Authentication: Act as a Notary Public for corporate and contract documentation. (A bonus, however not mandatory)

     Qualifications

·           Experience: 6–10 years of experience in bookkeeping, office management, or business administration, ideally within the  construction or trades industry.

·           Software Proficiency: Strong proficiency in QuickBooks and advanced Microsoft Excel skills for detailed project and payment tracking.

·           Attributes: Exceptional multitasking abilities, discrete handling of confidential personal/corporate materials, and a welcoming, professional demeanor for front-desk interactions.