Administrative Front Desk Coordinator

Be the Face of TitleQuest!

Now Hiring: Administrative Front Desk Coordinator

Are you a people-person with a passion for organization and a smile that lights up the room? We’re on the hunt for a friendly, sharp, and detail-driven Administrative Front Desk Coordinator to join our vibrant TitleQuest team! If juggling calls, coordinating schedules, and creating a warm, welcoming space sounds like your kind of day—keep reading!

What You’ll Do (and totally rock at):

Front Desk Magic:
Be the first face and voice of TitleQuest! Greet clients, manage calls, and keep the reception area looking polished and professional.

Client Experience Extraordinaire:
Help clients feel seen, heard, and taken care of. You’ll be their go-to person for questions, guidance, and good vibes.

Contract Kickoff & Data Wizardry:
Open and process purchase/sale transactions, input contract data, and make sure everything flows seamlessly and accurately.

Paperwork Pro:
Prepare, review, and manage all those essential documents—neatly, correctly, and error-free (you’ve got this!).

File Guru:
Keep physical and digital files in tip-top shape so nothing gets lost in the shuffle.

Error Slayer:
Follow procedures that keep mistakes at bay and processes running smooth as butter.

Cross-Team Connector:
Work hand-in-hand with departments across the office to keep communication flowing and deadlines on point.

Admin Rockstar:
Support the office with calendar coordination, email management, correspondence, and resource organizing.

Office Vibe Keeper:
Keep the breakroom, conference rooms, and front desk fresh, clean, and client-ready at all times.

Customer Service Star:
Anticipate needs, answer questions, solve little hiccups, and keep the energy positive and professional.

What You Bring to the Table:

• High school diploma or equivalent (Bonus points for admin/real estate certifications!)
• Experience in reception, data entry, or administrative roles (Real estate or legal background = gold star)
• Eagle-eye for detail and a love for accuracy
• Discretion with sensitive information
• Positive, polished, and client-focused attitude
• Strong organizational and multitasking skills
• Clear and confident communication skills
• Microsoft Office pro (Word, Excel, Outlook)
• Experience with real estate/legal software is a plus!

Don’t Skip This:

All applicants must complete the AcuMax Assessment to be considered. It only takes 5 minutes!
https://app.acumaxindex.com/AssessmentRequest/Create?companyId=471&folderId=6338

Perks You’ll Love:

• Career growth & development opportunities
• On-the-job training
• Health, dental, vision, short & long-term disability insurance
• 11 Paid holidays, vacation, and your birthday off!
• 401(k) match profit sharing
• Corporate discounts
• Optional quarterly team events
• Supportive, positive, and team-first company culture

At TitleQuest, we believe in more than just great work—we believe in great people.
We’re proud to be an equal opportunity employer and welcome team members from all walks of life. Come build your career with us in a place where your skills shine, your energy matters, and your work makes a real difference.

Job Type: Full-time

Pay: $21.56 - $25.97 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you completed the AcuMax Survey using the link under "Job Qualifications" this is a requirement as part of your application. This is a very quick two question survey. Here is the link again - APPLICANT MUST COMPLETE THE ACUMAX ASSESSMENT SURVEY TO BE CONSIDERED ( USE BELOW URL)

https://app.acumaxindex.com/AssessmentRequest/Create?companyId=471&folderId=6338

Work Location: In person

Salary : $22 - $26